Office Administrator

Description

Job Location: 20 Boulder Rd, Whitehorse YT Y1A 5S8
Department: Admin
Reporting To: Branch Manager

The Office Administrator is responsible for supporting the day-to-day administrative operations of the Northland Beverages and delivering excellent customer service to both internal and external stakeholders. This role plays a key part in ensuring smooth office operations, supporting accounting processes, coordinating orders and inventory, and maintaining efficient communication with customers and vendors. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

Communicate professionally and effectively with internal teams, customers, and vendors
Manage daily email and phone correspondence, ensuring timely and accurate responses
Oversee and process accounts payable and accounts receivable transactions
Submit and receive purchase orders, ensuring accuracy and proper documentation
Perform inventory assessments and investigate overages and shortages with vendors
Process customer invoices, including major accounts (e.g., Walmart and Loblaws)
Maintain accurate records, filing systems, and documentation
Provide general administrative and office support as required

Skills, Knowledge and Expertise

Minimum of 3 years’ experience providing administrative support in a fast-paced environment
Demonstrated, relevant experience in administrative or office support roles
Intermediate proficiency in Microsoft Office Suite, including Navision, Word, Excel, Outlook, and PowerPoint
Typing speed of at least 40 WPM with a high degree of accuracy
Strong multitasking and time management skills, with the ability to effectively prioritize competing tasks
Exceptional attention to detail and ability to perform tasks accurately and efficiently
Fluency in English, including reading, writing, and verbal communication

Benefits

A challenging, team-oriented work environment.
Opportunities for professional and personal development and growth.
Competitive salary based on qualifications.
Performance-based incentives.
Company paid extended health and dental benefits.
RRSP Match.
Equal opportunity employer.

About Arctic Beverages
Founded in 1938, Arctic Beverages Group of Companies is proud to support some of Canada’s most vibrant, diverse, and hard‑working communities. As a trusted distributor across the North, the Prairies, and key regions beyond, we ensure that businesses and families have consistent access to the beverages, snacks, and essential grocery items they rely on.
Our network spans major cities such as Winnipeg, Regina, Saskatoon, Edmonton, Calgary, Toronto, Thunder Bay, Ottawa, Mississauga, and Barrie, as well as rapidly growing communities like Brandon, Steinbach, Portage la Prairie, Thompson, Selkirk, North Battleford, Yorkton, and Prince Albert.
We are especially committed to serving remote and Northern regions—including Iqaluit, Rankin Inlet, Arviat, Baker Lake, and Churchill—where reliable distribution is not just a service, but a lifeline. With deep local expertise and a strong logistics network, we deliver consistency even in the most challenging environments.
What sets us apart:
Reliable, end‑to‑end supply chain solutions
Exceptional customer service rooted in local knowledge
Deep expertise in northern markets and remote distribution
A people‑first approach to every partnership

Our mission is to keep communities connected and well supplied, helping businesses, families, and retailers thrive—one refreshment, snack, and essential item at a time.

More than a distributor, Arctic Beverages is a dedicated local partner committed to strengthening the communities we serve.