Administrative Executive

Job overview:The Administrative Executive will act as a point of contact for all employees to provide travel arrangements and administrative support. This person will assist the Order Fulfillment Manager in Chennai office administration and travel desk management for PAN India; Office Stationeries, Security, Public Utilities, insurance, Travel & Hotel bookings etc.Location: Chennai (India)Your tasksTravel Arrangement (Flight, Train & Bus tickets) for all employees, guests & customers.Visa filing for international travel for meetings / trainings for all employees, guests & customers.Co-ordinate with hotels for booking, accommodation for all employees, guests & customersCo-ordinate with travel agents for ticket booking and vias filing process.Handle corporate phone connections & internet for new lines, terminations & administration of bills and pass it to finance for payments.Handle logistics for the customers and employees for testXpo (Exhibition at Germany).Arrange Forex for employees visiting foreign countries.Prepare an invitation letter for visitors from other ZwickRoell companies (International)Coordinate with travel agents for booking taxis / cabs for local travel arrangements.Act as a Local Office Administrator and manage office supplies & maintain inventories.Arrange printing of letterheads, envelopes, visiting cards, ID cards etc. in co-ordination with the Marketing Team and Vendors (Printers).Handle AMC for Fire Alarm and Air Conditioning services with guidance from Admin ManagerCo-ordinate with courier company for pickup of documents and goods across India / International.Co-ordinate with Admin manager for maintenance of Chennai officeAny ad-hoc projects / duties assigned by Line ManagerYour profileEducationBachelor’s Degree in any streamExperienceMinimum 1 to 2 years of working experience in similar roles & responsibilitiesRequirementsHighly organized and flexibleProficiency in PC softwareProficiency with office equipment including fax machines, printers, copiers, scanners etc.Ability to multi-task and prioritize tasksExcellent time management skillsAttentive to detailsGreat verbal and written communication skillsStrong social and interpersonal skillsProficiency in English & Tamil languageProficiency in Hindi language would be advantageous