Backoffice Coordinator

Location: Pune

Department: Siemens Energy Information Technology

Mode of Employment: Permanent

Position – Team Assistant

Let’s Talk About You

Your profile
• You should be 5 - 8 years experienced having Graduate degree or equivalent and maintaining and assisting Procurement and Finance teams in their administrative tasks
• You must be a Technology enthusiast who can leverage Project/Service Management design principals combined with latest technologies to realize any software/Service Management solutions. You will be working closely with Business.
• Proficient in MS Office (Outlook, Word, PowerPoint, Excel, etc.)
• Proficient in SAP
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Great command in both written and spoken in English (German is a plus)
• Ability to work independently
• Integrity and confidentiality

Your responsibilities

Our team is actively supporting the Siemens Energy Digital Transformation, a global digitization initiative launched to optimize the functionality of Siemens Energy Supply Chain Management. We are looking for a driven, self-motivated individual with excellent service orientation and skills/experience in operational procurement to support the various administrative activities ideally in context to Procurement and Supply Chain services.
• Complete assigned day-to-day tasks, of different kind, under high degree of autonomy and flexibility.
• Schedule appointments and meetings and assist in collecting associated minutes.
• Assist in the organization of business and social events – on-site and off-site.
• Prepare presentations, reports, statistical charts, and briefings.
• Knowledge of Procurement processes.
• PO Creation, contract signing and follow ups.
• Monitor and improve information flow, including maintaining paper and electronic files.
• Assist in the integration of new office technologies, systems, and business processes.
• Assist managers to ensure a smooth onboarding and offboarding of employees and contractors.
• Assist employees and managers in the swift resolution of various issues of administrative nature.
• Plan and monitor the procurement of various IT assets and office supplies.
• Provide inputs to management for the preparation of budgets and the analysis of monthly budget activity.
• Act as liaison to internal business support functions, such as IT, SRE, and HR.

Let’s Talk About Us

"Let’s make tomorrow different today" is our genuine commitment at Siemens Energy to all customers and employees on the way to a sustainable future.

In our Business Functions we enable our organization to reach their targets by providing best-in class services and solutions in the areas of IT, HR, Finance, Real Estate, Strategy & Technology and more.

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