Executive | Admin and Front Office

Dynamic self-starter with extensive experience in Admin and Front Office Management. The person in this role would be responsible for managing the Front Office with coordination between Admin and HR Dept Of ixigo
This is a Full-time position to be based out of our Gurgaon office

Key Responsibilities:

Attending office reception and welcoming guests to the office

Answer phones and direct all incoming calls to the appropriate party promptly and efficiently

Manage conference call/video conference schedules / coordinate with admin / IT for smooth functioning of the same

Scheduling of meetings/managing the management team's calendars

Send reminders for meetings / important calls and ensure smooth

Manage complete travel schedule/itinerary/bookings etc. for all official travel

Ability to support and complement the office admin manager in all operational/administrative duties

Coordinate with all service providers (Vendors) for smooth day-to-day operations.

Ability to communicate fluently and great presentation skills

Taking care of dispatch, keeping records for incoming and outgoing Courier.

Maintaining Stock Registers (First aid, Stationery, Daily Consumables, etc.)

Maintain cleanliness in the Front Office area.

Additional skill sets:

Good Communication Skills

Self starter with a high level of drive and commitment

Ability to work under pressure and confidence to deal with complex issues

Conceptual thinking, flexibility and ability to juggle with multiple responsibilities

High energy and drive to work in a startup environment

Pleasing personality with a good sense of Humor


Qualifications

At least an undergraduate degree in any discipline.

1-2 years of experience in Admin and Front office


Additional Information

Culture: ixigems enjoy a fun and rewarding work atmosphere. We do not believe in hierarchies, and we encourage communication and constructive collaboration. We believe in the personal growth of individuals, creative approaches to solve real-world problems, and questioning the status quo!