Administrative Assistant

This role requires handling of phone calls, responding incoming and outgoing correspondences, organizing internal and external events, supporting with all administrative matters and keeping the office organized as well as support all efforts and process on Sales and Clients matters.

Main Responsibilities
• Ensure that there is administrative support available to all the employees at any point of time.
• Handles reception and incoming phone calls, fax, couriers, post and e-mail messages.
• Accepts, identifies, copies, dates/labels, files and distributes all incoming correspondence, including from couriers.
• Prepares outgoing priority correspondence forms.
• Sends out the received mail from the office.
• Sends, copies, dates and files faxes as requested by employees.
• Forwards all incoming/outgoing e-mail.
• Monitors conference and meeting room usage, services those rooms.
• Co-ordinate in organizing meetings (with clients, intermediaries, legal counsel, notaries) and assists in the...