Executive Assistant

Job details

Salary
Up to ₹30,000 a month
Job Type
Full-time
Regular / Permanent
Qualifications
Executive assistant/ secretary/Admin: 3 years (Required)


Full Job Description

Position : Executive Assistant

Qualification: Graduation/Post Graduation

Experience : 3-4 years

Location : Trivandrum

Desired Skills

Excellent communication, coordination and analytical skill
Strong interpersonal skills and ability to work with the larger team
Administratively self-supporting
Planning and Organising skills
Ability to work flexibly (with tact and diplomacy)
Excellent written and oral English language skills
Excellent computer skills in e-Mail, MS Word, Excel, Outlook, Power Point etc
Technologically literate
Job Profile

Ø Assists the CEO

o with the administrative responsibilities such as Calendar Management, presentations, preparing correspondence, agendas, compiling documents and minutes of meetings.

o Prioritize inquiries and requests, make recommendations to ensure smooth day-to-day engagements.

o Generate reports and manage information flow in a timely and accurate manner

Ø Guest Relation Management - Ensure and provide flawless & professional guest service experiences by

o Arranging the travel and accommodation facilities for the staff, volunteers, guests, visiting faculty and trainees (Domestic & International).

o Coordinating with respective departments for the visitor’s engagement and update the calendar and schedule meetings in association with the departments and share it.

o Initiating and settle the reimbursement claims for the visitors if required.

o Updating and maintain proper reports for review.

o Guest House schedule management

Ø Management Information System

o Generate and present MIS reports to the management periodically.

o Analysing the existing operations, protocols, processes and recommend plans for improvement.

Job Types: Full-time, Regular / Permanent

Salary: Up to ₹30,000.00 per month

Schedule:

Day shift
Ability to commute/relocate:

Thiruvananthapuram, Kerala: Reliably commute or planning to relocate before starting work (Preferred)
Experience:

executive assistant/ secretary/Admin: 3 years (Required)