Accounts Payable Specialist

Want to be a part of our team?
POSITION SUMMARY: BASIC FUNCTION

Accounts Payable is responsible for accurately processing and paying - invoices weekly (PO & Non-PO), ensuring all appropriate approvals and backup is in place. Daily communications with vendors, purchasing department, department managers and co-workers to ensure positive relationships.

Working at NTT

ESSENTIAL DUTIES & RESPONSIBILITIES
• Processes PO/non PO invoices and check requests using Oracle and Docuware systems.
• Matches invoices to POs in Oracle and investigates any invoice descrepancies with the PO.
• Matches invoices with receiving record for all 3 way matching invoices and follows up for invoices not received with the purchasing requestor.
• Verifies invoices for proper receiving approval, purchasing authority and appropriate supporting documentation, including purchase order decrement history.
• Identifies appropriate GL account, department and location coding.
• Work with GL team to resolve coding variances.
• Identifies and verifies appropriate job costing for construction invoices.
• Tracks retention by vendor.
• Monitors purchase order balances and effectively communicates with co-workers when funds are low or exhausted.
• Processes daily check requests; attaching the proper documentation needed for approval.
• Processes and issues "per-diem" checks to those that require them for traveling.
• Create weekly aging reports and check runs that include proper supporting documentation.
• Create/add new vendors as requested.
• Maintains vendor W+ records to allow for proper issuance at year end.
• Ensures applicable invoices are processed in time for prompt payment discount programs offered by select vendors.
• Handles vendor calls and vendor emails.
• Gather and process support for credit card payable transactions.
• Helps maintain AP Problems Log and On Hold Report.
• Other duties as may be assigned.

KNOWLEDGE, SKILLS & ABILITIES
• Working knowledge of GAAP, general ledger and purchasing process.
• Knowledge of all applicable state and local tax laws, regulations including independent contractors, accounts payable related terms/processes.
• Excellent customer service skills
• Excellent organizational skills
• Strong communication and problem-solving skills
• Proficient with MS Office Suite (Word & Excel)
• Oracle system experience preferred
• Docuware software experience preferred
• Demonstrated ability to organize and manage documents.
• Ability to work efficiently and productively in a multi-task environment independently with minimal supervision.
• Demonstrated ability to effectively work with all levels within the company, including executive management.
• Able to work in a team environment
• Able to be highly confidential

#GlobalDataCentersCareers

What will make you a good fit for the role?

EDUCATION & EXPERIENCE
• Minimum of 3 years accounts payable experience
• High School diploma or greater
• Experience with a large ERP system a plus

PHYSICAL REQUIREMENTS
• Primarily sitting with some walking, standing, and bending.
• Able to hear and speak into a telephone.
• Close visual work on a computer terminal.
• Dexterity of hands and fingers to operate any required computer keyboard, mouse, and other technical instruments.
• Able to lift and carry up to 20 lbs.
• Able to climb a ladder and work on a raised platform.

WORK CONDITIONS
• Extensive daily usage of workstation or computer.
• This role is expected to be remote with an occasional need to be on-site in a shared space

SPECIAL REQUIREMENTS
• Must possess a current, valid state-issued driver's license.

This is a remote position that requires reliable internet connection and electricity. A monthly stipend is provided to cover expenses associated with working remotely and use of a personal mobile device, if applicable.

NTT Global Data Centers Americas, Inc. offers competitive compensation based on experience, education, and location. Hourly base salary for this position is $22.30 - $30.70 and is eligible for overtime pay in accordance to local state and federal 'Wage and Hour' requirements.

All regular full-time employees are eligible for an annual bonus; payout is dependent upon individual and company performance.

Employees receive paid time-off, medical, dental, and vision benefits, life and supplemental insurance, short-term and long-term disability, flexible spending account, and k retirement plan to create a rich Total Rewards package