Front Office Executive

Full Job Description
Designation: Front Office cum Admin Executive

Location: Noida

Gender : Male

Role: On 3rd Party Payroll

Ø Should have at least more than 6-7 years of experience managing the similar role in reputed organization

Ø Good verbal & written communication skills

Ø Proficient in English / Hindi

Ø Should be familiar with MS office packages (Excel, word, PowerPoint etc) and MS Outlook (Handling emails, calendar invites etc)

Ø Availability on email and call after office hours and flexible with timings (should be comfortable in + am to 6 pm or 11 am to 8 pm shift) and 6 days working profile

Ø Should be comfortable in any of the work location (Delhi, Noida, Gurugram)

Ø Proactive and team player

Ø Reception Management & Maintenance including – Epabx Operations, Meeting Room Allocation etc..

Ø Call conferencing facilities / Video Conferencing etc..

Ø Attending to clients and meeting requirements

Ø Maintaining log of Conference rooms and meeting room maintenance and handling

Ø Managing the petty cash & expenses related to domain.

Ø Keeping track of office supplies and timely reporting

Ø Knowledge of Access controls / fire security systems / EPBX / CCTV / HVAC / Pest control

Ø Client Handling & Client Refreshments.

Ø Vendor Billings, issues and Payments related to common service / material providers.

Ø Managing & Supervising repairing / replacement (Civil, Electrical, Carpentry) activities.

Ø Overall Admin requests attending and complaints handling.

Ø Physical admin & facilities rounds for ensuring cleaning, hygiene & smooth operations.

Ø Conference Room Maintenance & Booking (including thorough rounds and ensuring all the rooms are neatly spotless and arranged properly).

Ø Weekend Maintenance schedule & activities.

Ø Fire & Safety Arrangements & Maintenance.

Ø Asset Tagging & Record management.

Ø Managing & Coordinating with external vendors regarding HVAC maintenance, scheduling of PPM’s, briefing of Housekeeping, Pantry and Security staff.

Ø Consumption & Inventory Management of stationery, crockery & consumables items.

Ø Coordination with 3rd party facility service provider regarding briefing of Housekeeping, Pantry and Security staff etc.

Ø Dispatch / courier management

Ø And any other work falling under the domain of Facilities, Administration or Reception…

Job Types: Full-time, Regular / Permanent

Salary: Up to ₹30,000.00 per month

Schedule:

Fixed shift
Morning shift
Supplemental pay types:

Commission pay
Performance bonus
Ability to commute/relocate:

Noida - 201301, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Preferred)
Experience:

total work: 1 year (Preferred)
Language:

Hindi (Preferred)
English (Preferred)
Speak with the employer
++1 +5607++514