Personal Assistant to Director

Job Brief

We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a variety of tasks related to Director & management staff working life and communication.

Responsibilities

· Need to proactively list all the businesses in near and other online platforms.

· Screening and reverting of incoming and outgoing e-mails.

· Preparation of emails / letters and reports on a day-to-day basis

· Responding to client request for documents

· Liaising with relevant teams for marketing and other purposes

· Creating, editing, monitoring, adding signatures in the emails for all the employees in Bitrix and Microsoft Outlook

· Create accounts & emails for new staff member

· Creating, reviewing, and editing all the company email signatures

· Liaising with web developers (Team based in India and Australia) for website editing and maintenance.

· Handling of Director’s social media account and replying to any queries

· organising events and conferences in India when required

· reminding the Director of important tasks and deadlines on a daily basis

· Serviceability check for properties and revert to client.

· Send details to prepare NDIS contracts to relevant authority.

· Upload photos & videos for house under construction and renovation

· Supporting the team with overflow duties when required

· Other ad hoc duties as directed by the Director.

What you will need to succeed

· High level proficiency in using social media platforms.

· Working knowledge of Emails, Domains & Electronic signature is a must

· Strong attention to detail

· Planning and organisational skills

· Strong communication skills

· Information and task monitoring

· Problem solving ability.

· Ability to work independently.

· Exceptional computer skills

· Proficiency in Microsoft Office Suite

· Ability to maintain confidentiality over sensitive information.

· Motivated, innovative, professional, and approachable