Job Description
Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.
If you are interested in joining a growing and prestigious international company that strives to maintain a work environment based on cooperation, respect, and employee growth and satisfaction, then this is a position for you to consider.
We are currently seeking an Accounts Payable Specialist to join our global Accounting & Finance team, supporting the company’s global and local office accounting operations. This person will work alongside the Thornton Tomasetti Finance team and will be responsible mainly for accounts payable, credit card, and expense report postings. The successful hire will be passionate about process change and make positive contributions each day to the company.
Responsibilities
• Reviews transactions for appropriate documentation and approval prior to posting.
• Codes entries in conformance to the accounting system.
• Troubleshoots errors in postings or omissions by applying appropriate accounting standards.
• Processes remittance information from checks, EFTs, and wire transfers for employees and vendor payments.
• Investigates and resolve inquiries and correspondences from employees and vendors.
• Prioritizes invoices according to cash discount potentials and payment terms.
• Reviews and posts expense reports, AP transactions, and credit card allocations to journals and ledgers and serves as a backup for processing payment runs.
• Prepares AP, expense reports/credit card-related account analysis to reconcile data to the general ledger.
• Ensures proper tax withholdings from vendors as applicable.
• Maintains electronic records of all transactions.
• Serves as backup for Senior Accounts Payable Administrator.
• Files, maintains, and distributes documentation in accordance with company policy and accepted accounting practices.
• Assists in the preparation of sales tax returns as applicable.
• Assists in the preparation of year-end 10++ tax forms for vendors and stockholders.
• Assists with monthly status reports, month and year-end closing, and other projects as appropriate.
• Assists in year-end audits and other regulatory audits that occur during the year.
• Assists in the automation of the AP, Credit Card, and Expense report system modules.
• Supports internal departmental activities, special projects, and requests as required and performs other AP functions as needed.
• Supports relevant testing during system upgrades or implementations.
• Acts responsibly to conserve energy and reduce waste in the office environment.
Requirements
• Bachelor's degree in Accounting/Finance or similar field (Chartered Accountant preferred).
• Strong written and verbal communication skills.
• Ability to work both independently and collaboratively in a team-oriented environment.
• Deltek Vision and MS Dynamics system experience preferred.
• Attention to Detail, Highly Organized, Problem-Solving, Multi-Tasking, and reconciliation skills are a must.
• Familiar with US GAAP as well as UK, Canada, and local treatment of GST/VAT.
• Proficient in MS Excel.
• Minimum 2 years of related experience providing global operations support.
Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), ****** orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.
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