Back office Assistant

Apply
Back office Assistant

WALLOP ADVERTISING PRIVATE LIMITED
Mumbai, Maharashtra
Apply
2 days ago
Full–time
Job Title: Back office Assistant

Company: Wallop Advertising Private Limited

Location: Mumbai

Back Office Executive at WALLOP ADVERTISING PRIVATE LIMITED in Mumbai, Dehradun, and Pune. Full-time role with competitive salary. Join a team of 11-50 employees in a Marketing & Advertising company.

Job Description:

· Back office Executive will be responsible for managing various legal documentation Hard File & Soft Copy, contract management, proposal management, file management.

· Maintain and update company databases.

· Prepare regular reports and organize office records.

· Assist in day-to-day office tasks and operations.

· Drafting of various documents like Agreements, NOCs, notices, and non-legal letters etc.

· Responsible for all aspects of documentation for contract management including pre-bid activities, bid management, and contract expiration.

· Manage contract documentation, reviewing, and maintaining contracts with clients, vendors, and partners.

· Maintain a systematic record of all documents.

· Prepare proposals for various clients including BMC, HPCL, IOCL, Railways, ensuring accuracy and completeness.

· Ensure the security and confidentiality of sensitive documents.

· Coordinate with Team Leads & Management for preparing proposals, ensuring compliance with legal requirements, and managing proposal timelines.

· Provide administrative support to the Liasioning department, such as scheduling meetings, managing correspondence, and assisting with special projects as needed.

· Manage physical documents and files & Legal documents in accordance with company procedures.

· Upload and manage documents on cloud-based systems for secure and accessible document storage.

· Organize and maintain files in proper categorization and labeling of documents for easy retrieval of information.

Qualifications and Skills

· Bachelor's degree in Law, Business Administration, or relevant field.

· Strong understanding of contract management, legal documentation or legal administration preferred.

· Proven experience as a Back Office Executive or similar role.

· Proficient in MS Office, PDF and all data management software.

· Excellent organizational and time management skills.

· Strong communication and interpersonal abilities.

You can share your updated resume on Khurshid.mahaldar@wallop.in or Whatsapp on 7304300+31