Procurement Analyst

About BNP Paribas Group

BNP Paribas is a top-ranking bank in Europe with an international profile. It operates in 71 countries and has almost 1++ 000 employees. The Group ranks highly in its three core areas of activity: Domestic Markets and International Financial Services (whose retail banking networks and financial services are grouped together under Retail Banking & Services) and Corporate & Institutional Banking, centred on corporate and institutional clients. The Group helps all of its clients (retail, associations, businesses, SMEs, large corporates and institutional) to implement their projects by providing them with services in financing, investment, savings and protection. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas enjoys leading positions in Europe, a strong presence in the Americas and has a solid and fast-growing network in the Asia/Pacific region.

About BNP Paribas India Solutions

Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, a leading bank in Europe with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 6000 employees, to provide support and develop best-in-class solutions.

About Businessline/Function

CIB IT Production

Job Title

Procurement specialist

Date

Department:

ITIP

Location:

Mumbai

Business Line / Function

CIB IT PRODUCTION

Reports To

(Direct)

Grade

(if applicable)

(Functional)

Number Of Direct Reports

TBD

Directorship / Registration

NA

Position Purpose

Responsibilities : To facilitate collecting inputs + releasing orders for IT requirement at Paris & track them till invoices gets paid

Responsibilities : To facilitate collecting inputs + releasing orders for IT requirement at Paris & track them till invoices gets paid

Direct Responsibilities
• Extract information from SharePoint and prepare a list of orders.
• After obtaining approval, use in-house XL Macro tool to generate Purchase Orders (PO).
• Release orders to Vendor. Due diligence to ensure that PO does not go to wrong vendor as information is sensitive.
• Monitor invoices received in tool instance of Onecapp/Kofax. Required access to be provided.
• Manual update of invoice details in the PO tracker (XL Worksheet)
• Check for duplicate invoices received against POs
• Validate invoices for correct CC, program/project codes, etc. in Onecapp
• Be 1st level approver of invoice in Tool

Contributing Responsibilities

Maintain Purchase order tracker – to bring up as monthly review

Maintain invoice tracker as Invoice validation maybe challenging, hence need critical thinking to avoid duplication.

Technical & Behavioral Competencies

Required to build & maintain a connect with vendors, IT Managers etc.

Required to respond to suppliers on status of invoice payment.

Working Hours: India time, however more available in Paris time

Specific Qualifications (if Required)

Accountant with 3 years’ experience, with prior understanding of cost nature, credit notes, reconciliation, etc., has analytical abilities, sound knowledge of MS Excel, ability to communicate clearly in English, reliable, etc.

Skills Referential

Behavioural Skills: (Please select up to 4 skills)

Decision Making

Ability to deliver / Results driven

Critical thinking

Ability to collaborate / Teamwork

Transversal Skills: (Please select up to 5 skills)

Ability to understand, explain and support change

Ability to develop and adapt a process

Ability To Develop Others & Improve Their Skills

Ability to develop and leverage networks

Ability to anticipate business / strategic evolution

Education Level

Bachelor Degree or equivalent

Experience Level

At least 3 years

Other/Specific Qualifications (if Required)

NA