Accounts Finance Manager |Australian Accouting

Job Description: Finance Manager

Position Title: Finance Manager

Employment Type: Full-time

Division/Business Unit: Finance

Significant Working Relationships:
• College business teams
• Peer Finance Officers in other colleges
• Financial Accountant
• Manager Treasury & Payroll
• FP&A Team

Position Summary:

The Finance Manager will lead and manage both Junior and Senior Finance Officers. This role is instrumental in enabling effective decision-making by management by recording and accounting for key aspects of the student revenue cycle, student acquisition expenses relating to agents, and other college operational expenses. The following key duties will be performed in the accounting and student management system (RTOM):

Key Responsibilities:

Student Invoicing and Receivables:
• Review automatically generated student invoices by RTOM to ensure accuracy, completion, and correctness.
• Edit/change invoices, if required, after necessary approvals.
• Apply student scholarships to invoices.
• Consistently monitor student outstanding balances and provide reports as required.

Student Fee Collection:
• Manage fee collection through bank deposits, Ezipay, Payway, and other methods, ensuring correct allocation in RTOM.

Student Refunds:
• Receive refund claims.
• Make decisions on refunds in consultation with the college head.
• Record refunds as payable in the accounting system.
• Communicate refund outcomes to students.

Agent-Related Transaction Processing:
• Receive and verify agent bills for commission, bonus, and marketing support, and book them as payable in Xero.
• Process and record pre-deducted commission and bonus in Xero and RTOM.
• Record payment in RTOM after execution of payment in Xero.

Processing of Other Non-Agent Vendor Payments:
• Book bills as payable in Xero after necessary approvals for:
• License fees
• College-level operational expenses (IT support, student counseling, director fees, textbooks, OSHC, traveling, credit cards, promotional gift cards, etc.)
• Contract teacher salaries
• Staff reimbursements
• Other college-related expenses

Payroll-Related Transaction Processing and Support:
• Support the Payroll Officer in processing wages for employees, which may include processing timesheets, updating employee records, and preparing wage-related reports.

Communication Management:
• Manage communication with internal and external stakeholders, including students, agents, and staff members.

Bank Reconciliation:
• Prepare weekly bank reconciliations of all college bank accounts.

Credit Card Bills:
• Record credit card bills pertaining to college employees.

Selection Criteria:

Qualifications:
• At least a Master's degree in Accounting, Finance, or a related field.

Overall Experience:
• At least 5 years of AP/AR experience in service businesses or having transferable skills and experience from other business sectors.

Knowledge and Skills:
• Knowledge of financial accounting fundamentals.
• Working knowledge of Xero or a similar accounting system.
• Detail-oriented and focused on completing work with accuracy and timeliness.
• Excellent analytical and Excel skills.
• Experience working in a high-volume transaction area.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of multifunctional teams.
• Payroll processing experience.
• Knowledge of customer service fundamentals.

Desirable:
• Experience working within the education sector in a similar role.
• Experience working in a company undergoing transformational change
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