Accounts Payable Specialist

Job description
The ideal candidate would manage the organization's financial obligations by ensuring that invoices are processed timely and accurately, while also reconciling accounts, maintaining records, and communicating with vendors and other departments to resolve issues.

DUTIES / RESPONSIBILITIES:
• Managing and processing all company invoices.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Receives and verifies expense reports and credit card transactions; reconciles expense and other financial reports with account balances and other office records.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Records entry of, verifies documentation for, and distributes petty cash.
• Calculates and reports sales/use tax based on paid invoices.
• Participates in month-end closing activities and year-end financial audit.
• Establish and maintain professional relationships with new and existing vendors.
• Perform routine vendor audits, including updated W+’s, tax exemption certificates, contact and banking information.
• Other related duties as assigned.

REQUIRED SKILLS / QUALIFICATIONS:
• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs and ability to learn other accounting software systems for basic data entry skills.
• Excellent organizational and analytical skills.
• Ability to maintain confidential records.
• Meticulous attention to detail and communication skills.

PREFERRED:
• High school diploma required; Business or Accounting degree preferred.
• 2-5 Years’ Experience Required.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• SAP experience not required, but preferred.