Accounts Payable Specialist

Job description
Accounts Payable/Bookeeping Specialist - Construction Industry

Location: Phoenix, AZ (Onsite)

Salary Range: $55k - $60k per year

Responsibilities:
• Process a high volume of accounts payable transactions accurately and efficiently.
• Verify and reconcile invoices, ensuring proper approval and coding.
• Collaborate with internal departments to resolve invoice discrepancies and issues.
• Prepare and process check runs and electronic payments in a timely manner.
• Maintain vendor relationships, addressing inquiries and resolving payment-related concerns.
• Reconcile vendor statements and resolve discrepancies.
• Assist in month-end closing activities and provide support for audits.
• Stay updated on industry regulations and compliance requirements related to accounts payable.
• Verify and approve invoices in third-party software for over multiple entities.
• Gather and verify new vendor information, including W-+ forms, insurance certificates, and ACH authorizations.
• Ensure check or EFT payments match invoice amounts.
• Prepare and electronically distribute 10++ forms
• Execute month-end and year-end closing activities as required.
• Reconcile accounts as needed or assigned.
• Process and reconcile credit card transactions as necessary.
• Analyze and reconcile accounts against the general ledger.

Qualifications:
• Minimum of 5 years of experience in bookkeeping, preferably in the construction industry.
• Proven experience handling a high volume of invoices with accuracy and attention to detail.
• Familiarity with construction-specific accounting software is a plus.
• Strong understanding of accounting principles and practices.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• Proficient in Microsoft Office, especially Excel.
• Detail-oriented with strong organizational and time-management skills.
• Knowledge of relevant laws and regulations governing accounts payable processes.