Accounts Payable Clerk

Bargain Barn, Inc.

Job Description

Job Title: Accounts Payable Clerk

Department: Accounts Payable

Reports To: Accounting Manager

FLSA Status: Non Exempt

Summary Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices by performing the following duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by scanning and filing documents.
• Reports sales taxes by calculating requirements on paid invoices.
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.

Education and/or Experience High school diploma or general education degree (GED); and two years related experience and/or training; or equivalent combination of education and experience.

Computer Skills To perform this job successfully, an individual should have knowledge of Microsoft software and Accounting software.

Supervisory Responsibilities This position has no supervisor responsibilities.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Skills Ability to apply common sense understanding to carry out detailed written or oral instructions.

Core Competencies To perform the job successfully, an individual should demonstrate the following competencies :

Customer Service - Responds to requests for service and assistance; Meets commitments.

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Remains open to others' ideas and tries new things.

Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback;

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Fast paced, busy work environment. The noise level in the work environment is usually quiet.