Executive Assistant

Diversified Staffing Services, Alberta's leading staffing agency is currently looking for an Executive Assistant/ Branch Administrator to join our clients team.

Key Responsibilities:
• Provide comprehensive administrative support to the Sr. Wealth Advisor.
• Draft, review, and edit correspondence, including letters, invoices, presentations, and reports.
• Manage the Sr. Wealth Advisors’ calendar, including scheduling and confirming appointments, meetings, and conferences.
• Coordinate and book travel arrangements, including preparing travel schedules.
• Maintain office supplies and organize common areas; manage relationships with external suppliers (e.g., building management, cleaners).
• Handle bill payments, bookkeeping, and coordinate employee benefits.
• Liaise with head office.
• Plan and manage staff events, such as the annual Christmas party and golf tournaments.
• Ensure industry registrations and enrollments remain current.
• Manage marketing materials, including website updates, brochures, and wealth binders.

Qualifications:
• Minimum 5 years’ experience in an office environment.
• Ability to work independently and as part of a team while delivering exceptional client service.
• Strong administrative, data management, and project management skills.
• Ability to respond quickly in a dynamic environment and manage multiple priorities.
• Excellent attention to detail, problem-solving skills, and computer proficiency, particularly with Microsoft Office.
• Post-secondary education is an asset but not required.

Job Types: Full-time, Permanent

Pay: $68,000.00-$88,000.00 per year

Experience:
• administration: 3 years (preferred)

Work Location: In person