Administrative Assistant |23863|0824

Job description
Location: University of Warwick Campus, Coventry

Duration: FTC for 12 months with possibility of being made permanent at the end

About the Role

For informal enquiries, please contact Michelle Harrison (Assistant Office Administration Manager) at Michelle.Harrison@Warwick.ac.uk.

An exciting opportunity is available in the Estates department here at the University of Warwick for a proficient and experienced Administration Assistant.

Our diverse and busy Estates Office is passionate about realising the University’s vision of creating world class teaching and learning environments. To do this, we need ambitious, passionate individuals to provide a superior administrative support.

If you have a flexible approach to your work and are committed to providing high quality administrative support, then this could be the job for you.

We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so. 

About You

We are looking for an administrator who, among other qualities, can demonstrate:
• An experienced minute taker, in this role you will attend meetings and accurately take minutes, capturing key points, decisions and any actions. You will need to ensure your minutes are clear, concise and professionally formatted.
• Able to assist with preparation of meeting agendas and other related documents for meetings as needed.
• Experience of delivering excellent customer service through effective team working and the ability to work effectively in a matrix organisational context.
• Evidence of well-developed administration skills and a high level of IT literacy, along with the ability to work with a high degree of accuracy and attention to detail.
• Flexibility to be involved in several operational support activities at the same time, and to be able to adapt to a changing working environment.
• Excellent organisation and problem-solving abilities to achieve deadlines when faced with conflicting demands.
• Experience, ideally, of providing administrative support within a busy technical environment.
• Excellent written and verbal communication skills through a range of relevant media (e.g. face to face, email, and telephone), along with the ability to form strong working relationships with colleagues across the Estates department and the rest of the University.

For further information regarding the skills required for this role please see the personal specification section of the attached job description.

CLOSING DATE: Tuesday 10 September 2026 at 11.55 pm

Full details of the duties and selection criteria for this role can be found in the vacancy advert on the University of Warwick's jobs pages. You will be routed to this when you click on the Apply button.

£23,144 to £25,138 per annum