Office Administrator

About Us



Knight Piésold is a specialised international consulting firm offering engineering and environmental services in Mining, Environment, Hydropower, Water Resources, and Roads & Construction Services. We are proud of the longstanding relationships we have with our clients and delivery of exceptional services on a global scale.



Knight Piésold has a significant track-record of projects located in Australia, Asia, Africa and South America. With over 100 years of experience and offices globally, we work on projects which are diverse both geographically and technically.



Full-time position
Competitive salary
Supportive and collaborative team environment




The Role



Our Administrator will support the office's daily operations, ensuring a smooth and efficient work environment. This role involves managing administrative tasks, supporting the Engineering and Administration staff, and maintaining office systems to ensure high levels of organisational effectiveness, communication, and safety.



Responsibilities will include:

General administration, reception and office management

Answer incoming calls and forward queries to appropriate team members.
Proof check, and compile outbound documentation.
Ensure all incoming and outgoing documentation is filed correctly on a daily basis.
Ensure all drawings, reports and correspondence that are related to specific projects are filed correctly on a daily basis.
Produce and deliver all required project related documents and drawings as needed.
Control and maintain document transmittal forms.
Manage the archiving system and ensure documents and files are archived correctly and have the ability to retrieve these documents within the timeframe specified.
Maintain the archive register.
Maintain the catalogue of drawings.
Ensure the reproduction of drawing, reports and correspondence can be achieved within timeframe specified.
Assist engineers with project specific document control and associated software.
Other ad-hoc administrative duties.




About You



To succeed in this role, you will be a highly organised and detail oriented individual who can manage a variety of administrative tasks and projects with minimal supervision. You will have a minimum of 3 years experience working in a similar role.



Our ideal candidate will also have:

Previous file management experience is strongly preferred.
Medium to strong skills with Microsoft Office (Word, Excel, etc.).
Ability to prioritise and manage own workload on a daily basis.
Attention to detail and ability to adapt to changing schedules.
Excellent verbal, written communication and personal skills.
Strong organisation and administration skills.
Work well in a team environment.
Demonstrated typing skills at around 60 wpm.


We offer excellent remuneration packages and a competitive range of benefits including:

subsidised gym memberships/ fitness classes
training and development opportunities
early access to long service leave
employee assistance program (EAP)
referral bonus




If you believe you have most of the skills and experience outlined above, we would love to hear from you!



Please submit your resume and cover letter to recruitment.au@knightpiesold.com. For further information please visit our website: www.knightpiesold.com .