Meeting Planner

Qualifications
Ability to negotiate contracts and knowledge hospitality legal terms
College degree or equivalent and three (3) years of experience in meeting management or hospitality experience
Responsibilities
Manages meeting logistics and on site operations of assigned projects
Committee meeting coordination of rooming list, menu development and banquet event orders, on-site management, budget reporting and post conference expenses and payment
Source meeting space from Hotels and Convention sites for off site Hearings
Wide based knowledge of Cvent (vendor supplier sourcing, registration, reporting, budgeting)
Create food and beverage plans for committee meetings
Invoice Reconciliation and forecasting reports to finance
Meetings (American Express) Card Reconciliation
Creating PSA and Task Orders
Web-casting and Multi Casting
In depth knowledge of caterers and conference centers
In depth knowledge of audio visual equipment
Job description
Junior Meeting Planner - Long Term Contract - REMOTE but needs to be local to Washington DC or New York NY

FULL TIME 830-530 M-F

Essential Job Functions:
• Manages meeting logistics and on site operations of assigned projects. Committee meeting coordination of rooming list, menu development and banquet event orders, on-site management, budget reporting and post conference expenses and payment.
• Source meeting space from Hotels and Convention sites for off site Hearings.
• Wide based knowledge of Cvent (vendor supplier sourcing, registration, reporting, budgeting).
• Ability to negotiate contracts and knowledge hospitality legal terms.
• Create food and beverage plans for committee meetings.

Other Responsibilities:
• Invoice Reconciliation and forecasting reports to finance
• Meetings (American Express) Card Reconciliation
• Creating PSA and Task Orders
• Web-casting and Multi Casting
• In depth knowledge of caterers and conference centers
• In depth knowledge of audio visual equipment

Education/Experience Requirements:
• College degree or equivalent and three (3) years of experience in meeting management or hospitality experience. CMP preferred.
• Comprehensive knowledge in contract negotiations and background on registration systems a plus.
• Independent to work onsite at conferences.
• Proficiency using a PC with Microsoft Suite
• Some travel may be required to DC, Rockville, MD and New York City Officdes
• Knowledge of CVENT databases.
• The ability to implement projects independently and work with various departments as a team is absolutely necessary.