Job Description
Job description
Job Description : Event Coordinator
Position Title : Event Coordinator
Location : Remote
About Us : At Britts Imperial Education Group UAE, we value creativity, collaboration and innovation and look forward to welcoming a new team member on board.
The BIG Academy offers International Certification and Higher Education programs that have migration pathways for Partnered Universities in the US, Middle East , France, and Australia for our students. BIG Education has multiple campuses across Middle East, Europe & USA which will foster opportunities for our employees to work.
Please refer below to our campus websites across multiple geographies:
Position Summary :
The Event Coordinator is responsible for planning, organizing, and executing a variety of university events, including academic, cultural, recreational, and social activities. This role requires a high level of organization, excellent communication skills, and the ability to work collaboratively with various university departments, students, and external vendors to ensure successful event execution.
Key Responsibilities :
1. Event Planning and Coordination:
- Develop, plan, and coordinate events from concept to completion, ensuring they align with the university's mission and objectives.
- Collaborate with university departments, student organizations, and external partners to identify event requirements and goals.
- Create detailed event plans, timelines, and budgets, and manage resources efficiently.
2. Budget Management:
- Prepare and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
- Negotiate contracts with vendors, suppliers, and venues to secure the best possible rates and services.
3. Logistics and Operations:
- Coordinate logistics, including venue selection, catering, transportation, audiovisual equipment, and event setup and breakdown.
- Ensure all necessary permits, licenses, and insurance are obtained for events.
- Oversee event registration, attendee tracking, and on-site event management.
4. Marketing and Promotion:
- Develop and implement marketing strategies to promote events through various channels, including social media, university websites, email newsletters, and print materials.
- Design and distribute promotional materials to attract attendees and increase event visibility.
5. Stakeholder Engagement:
- Build and maintain positive relationships with internal and external stakeholders, including faculty, staff, students, alumni, and community partners.
- Act as the main point of contact for all event-related inquiries and communications.
6. Evaluation and Reporting:
- Conduct post-event evaluations to assess success and areas for improvement.
- Prepare and present detailed event reports, including attendance metrics, financial performance, and participant feedback.
7. Compliance and Safety:
- Ensure all events comply with university policies, procedures, and safety regulations.
- Implement risk management strategies to ensure the safety and security of event participants.
Qualifications :
- Education: Bachelor’s degree in Event Management, Hospitality, Public Relations, or a related field.
- Experience: Minimum of 2-3 years of experience in event planning, coordination, or a related role. Experience in a university or academic setting is preferred.
- Skills:
- Strong organizational and project management skills.
- Excellent communication and interpersonal skills.
- Ability to multitask and work under pressure.
- Proficiency in Microsoft Office Suite and event management software.
- Creative problem-solving abilities and attention to detail.
- Other: Flexibility to work evenings, weekends, and holidays as required by event schedules.
