Job Description
Qualifications
Minimum of 3 years of experience as an Executive Assistant, preferably in the real estate industry
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Exceptional organizational and multitasking abilities
High level of professionalism and confidentiality
Ability to work independently and as part of a team
Responsibilities
Seeking a highly organized and proactive Executive Assistant to support a busy Commercial Real Estate Brokerage Team
The ideal candidate will have strong administrative skills, excellent communication abilities, and a keen attention to detail
This role requires managing daily operations, coordinating schedules, and providing comprehensive support to ensure the smooth functioning of the brokerage
Manage and maintain the broker’s calendar, scheduling appointments, meetings, and travel arrangements
Handle incoming communications, including phone calls, emails, and correspondence, and respond on behalf of the broker when appropriate
Prepare and edit documents, presentations, and reports
Conduct research and compile data for meetings, proposals, and projects
Assist in the preparation and processing of real estate transactions, including document management and compliance
Coordinate and organize marketing efforts, including social media, email campaigns, and promotional materials
Maintain and organize electronic and paper filing systems
Act as a liaison between the broker, clients, and other stakeholders
Handle confidential information with discretion and professionalism
Perform other administrative duties as needed to support the broker and the brokerage team
Job description
Seeking a highly organized and proactive Executive Assistant to support a busy Commercial Real Estate Brokerage Team. The ideal candidate will have strong administrative skills, excellent communication abilities, and a keen attention to detail. This role requires managing daily operations, coordinating schedules, and providing comprehensive support to ensure the smooth functioning of the brokerage.
Key Responsibilities:
• Manage and maintain the broker’s calendar, scheduling appointments, meetings, and travel arrangements.
• Handle incoming communications, including phone calls, emails, and correspondence, and respond on behalf of the broker when appropriate.
• Prepare and edit documents, presentations, and reports.
• Conduct research and compile data for meetings, proposals, and projects.
• Assist in the preparation and processing of real estate transactions, including document management and compliance.
• Coordinate and organize marketing efforts, including social media, email campaigns, and promotional materials.
• Maintain and organize electronic and paper filing systems.
• Act as a liaison between the broker, clients, and other stakeholders.
• Handle confidential information with discretion and professionalism.
• Perform other administrative duties as needed to support the broker and the brokerage team.
Qualifications:
• Bachelor’s degree in Business Administration, Real Estate, or related field preferred.
• Minimum of 3 years of experience as an Executive Assistant, preferably in the real estate industry.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• High level of professionalism and confidentiality.
• Ability to work independently and as part of a team.
• Knowledge of commercial real estate terminology and processes is a plus.
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