Executive Assistant

Qualifications
This is a highly visible role that requires someone to be extremely organized and detail-oriented
This position requires an assistant who is anticipatory, resourceful, can work autonomously, takes initiative, and demonstrates excellent follow-through
Candidate must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy, and timeliness
The ideal candidate will be a resourceful thinker able to anticipate obstacles, creatively unravel them, and take proactive steps to manage circumstances with minimal supervision
Must use considerable tact, diplomacy, and judgment in interactions with directors, senior executives, and staff
Previous administrative support experience or equivalent experience
Excellent verbal, written, and interpersonal communication skills
Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
Experience supporting calendar management, travel arrangements, scheduling of meetings and events
Highly refined and professional verbal and written communications
Ability to consult, build, and maintain solid working relationships in and outside of the immediate department
Ability to handle confidential material in a professional manner
Outstanding problem-solving skills
Ability to work with limited supervision
Strong attention to detail and accuracy skills
Moderate to Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
Strong organizational, multi-tasking, and prioritizing skills
Responsibilities
The successful candidate will demonstrate confidentiality, diplomacy, and tact when proactively dealing with complex issues, and situations, and solving problems
Providing real-time phone coverage, calendar, and e-mail management and support
Schedule and coordinate appointments
Serve as onsite support in the coordination and planning of meetings and overseeing of reception area
Communicating directly with directors, executive and senior leadership, team members, and others in a timely, diplomatic, and gracious manner
Demonstrate exceptional organizational skills, while proactively managing multiple schedules and changing priorities
Manage calendar requests to ensure efficient and effective time management, resolve potential scheduling conflicts, and ensure senior executives are prepared for scheduled activities
Plan meetings; coordinate participant schedules, reserve adequate meeting space, send calendar requests, meeting agendas, etc
to ensure all participants are prepared
Maintain meeting agendas, minutes, and action item status, as well as ensure daily paperwork is processed and maintained in a timely manner
Prepare and review correspondences for content and grammar as needed
Collect and compile information for various reports, presentations, and/or dashboard summaries, and be able to present that information in a way that is suitable for a variety of audiences up to and including executive leadership
Coordinate travel and submit expense reports in an accurate and timely manner
Coordinate orders for office supplies and other identified business needs
Working with confidential and sensitive information which requires utmost adherence to confidentiality
Prioritizing conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Occasionally providing administrative support to other members of the Executive Team, especially with regard to scheduling meetings
Job description
Relentless Brands is seeking an Executive Assistant to support the two Founders. This is a highly visible role that requires someone to be extremely organized and detail-oriented. This position requires an assistant who is anticipatory, resourceful, can work autonomously, takes initiative, and demonstrates excellent follow-through. The successful candidate will demonstrate confidentiality, diplomacy, and tact when proactively dealing with complex issues, and situations, and solving problems. Candidate must be comfortable with multi-tasking and prioritization in a fast-paced environment with close attention to detail, accuracy, and timeliness. The ideal candidate will be a resourceful thinker able to anticipate obstacles, creatively unravel them, and take proactive steps to manage circumstances with minimal supervision.

Responsibilities:.
• Providing real-time phone coverage, calendar, and e-mail management and support
• Schedule and coordinate appointments. Serve as onsite support in the coordination and planning of meetings and overseeing of reception area.
• Communicating directly with directors, executive and senior leadership, team members, and others in a timely, diplomatic, and gracious manner
• Demonstrate exceptional organizational skills, while proactively managing multiple schedules and changing priorities.
• Manage calendar requests to ensure efficient and effective time management, resolve potential scheduling conflicts, and ensure senior executives are prepared for scheduled activities.
• Plan meetings; coordinate participant schedules, reserve adequate meeting space, send calendar requests, meeting agendas, etc. to ensure all participants are prepared.
• Maintain meeting agendas, minutes, and action item status, as well as ensure daily paperwork is processed and maintained in a timely manner.
• Prepare and review correspondences for content and grammar as needed.
• Collect and compile information for various reports, presentations, and/or dashboard summaries, and be able to present that information in a way that is suitable for a variety of audiences up to and including executive leadership.
• Coordinate travel and submit expense reports in an accurate and timely manner.
• Coordinate orders for office supplies and other identified business needs.
• Working with confidential and sensitive information which requires utmost adherence to confidentiality. Must use considerable tact, diplomacy, and judgment in interactions with directors, senior executives, and staff.
• Prioritizing conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Occasionally providing administrative support to other members of the Executive Team, especially with regard to scheduling meetings

Required Qualifications:
• Previous administrative support experience or equivalent experience
• Excellent verbal, written, and interpersonal communication skills
• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly
• Experience supporting calendar management, travel arrangements, scheduling of meetings and events
• Highly refined and professional verbal and written communications
• Ability to consult, build, and maintain solid working relationships in and outside of the immediate department
• Ability to handle confidential material in a professional manner
• Outstanding problem-solving skills
• Ability to work with limited supervision
• Strong attention to detail and accuracy skills
• Moderate to Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills
• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment
• Strong organizational, multi-tasking, and prioritizing skills