Legal Executive Assistant

Qualifications
Ideal Candidate: Experienced in supporting attorneys, is a master gatekeeper who has a roll-up-the-sleeves mentality, and is willing to provide support where needed
Proven working experience as a receptionist/assistant in a law office or similar
executive office
General familiarity with law, legal procedures, and protocols or strong desire to learn
Satisfactory knowledge of the day-to-day operations of a legal office
Strong computer literacy
Proficiency in English
This role does not include health or dental benefits
Benefits
Hourly Range: $30/hr - $45/hr (or annualized to $46,800 - $75,000) Exact compensation may vary based on skills, experience, and location
Access to 401k
Accrued PTO
Company Holidays
Responsibilities
Status: This is a non-exempt, hourly position with flexible hours, ~ 30hrs/wk
Flex-Factor: 1 day/wk WFH, flexible and set schedule to accommodate family obligations with core work hours in-office
They are seeking a highly organized, personable Executive Assistant to support one attorney in managing their priorities and time
This role will also serve as the face of the office with some general office support to ensure smooth day-to-day operations and provide a broad spectrum of administrative services under the supervision of an Office Manager and Attorneys
Communicate effectively with attorneys to ensure they provide a high a high level client service
Complete wide variety of administrative tasks for attorney, including managing extremely active calendars
Work closely and effectively with attorney to keep him informed of upcoming commitments and responsibilities, following up accordingly
Manage Firm Calendar and coordinate all client meetings/calls/Zooms
Answer incoming calls and return Client calls
Assist with special projects and tasks as assigned
Deliver quality, proactive client service by addressing client inquiries timely, accurately, professionally, and courteously
Maintain updated and accurate client account and contact information
Enter Client Matter Expenses into Practice Management System (Clio)
Prepare Client Letters & Mailings
Send Thank You Cards for Referrals
Manage firm Holiday Card Execution
Manage mass Client communications (physical mailings, email, campaigns, etc.)
Other tasks and duties as assigned
Job description
Title: Legal Executive Assistant

Location: Lafayette, CA Office & 1 day/week WFH

Status: This is a non-exempt, hourly position with flexible hours, ~ 30hrs/wk

Hourly Range: $30/hr - $45/hr (or annualized to $46,800 - $75,000) Exact compensation may vary based on skills, experience, and location

Ideal Candidate: Experienced in supporting attorneys, is a master gatekeeper who has a roll-up-the-sleeves mentality, and is willing to provide support where needed.

Flex-Factor: 1 day/wk WFH, flexible and set schedule to accommodate family obligations with core work hours in-office.

Our client is a boutique law firm in Lafayette, CA, whose practice focuses primarily on business transactions and estate planning. They are seeking a highly organized, personable Executive Assistant to support one attorney in managing their priorities and time. This role will also serve as the face of the office with some general office support to ensure smooth day-to-day operations and provide a broad spectrum of administrative services under the supervision of an Office Manager and Attorneys.

Day-to-day Responsibilities Include
• Communicate effectively with attorneys to ensure they provide a high a high level client service
• Complete wide variety of administrative tasks for attorney, including managing extremely active calendars
• Work closely and effectively with attorney to keep him informed of upcoming commitments and responsibilities, following up accordingly
• Manage Firm Calendar and coordinate all client meetings/calls/Zooms
• Answer incoming calls and return Client calls
• Assist with special projects and tasks as assigned
• Deliver quality, proactive client service by addressing client inquiries timely, accurately, professionally, and courteously
• Maintain updated and accurate client account and contact information
• Enter Client Matter Expenses into Practice Management System (Clio)
• Prepare Client Letters & Mailings
• Send Thank You Cards for Referrals
• Manage firm Holiday Card Execution
• Manage mass Client communications (physical mailings, email, campaigns, etc.)
• Other tasks and duties as assigned

REQUIREMENTS AND SKILLS
• Proven working experience as a receptionist/assistant in a law office or similar
• executive office
• General familiarity with law, legal procedures, and protocols or strong desire to learn
• Satisfactory knowledge of the day-to-day operations of a legal office
• Strong computer literacy
• Proficiency in English
• This role does not include health or dental benefits

Benefits
• Access to 401k
• Accrued PTO
• Company Holidays