Administrative Assistant

Qualifications
At least 1-year administrative & event planning experience
Proficiency in MS Office, Google Suite, and ability to learn new applications
Excellent interpersonal, time management, organizational, and customer service skills
Excellent written and verbal communication skills
Ability to successfully engage with students, staff, faculty, administration, alumni & vendors
Ability and willingness to work occasional evenings and weekend event hours
Benefits
The pay rate is $20.00 per hour
Responsibilities
In this Administrative Assistant role, the successful candidate will assist with managing logistical demands of large-scale events, maintain communications with alumni, and provide administrative support
Coordinating event registration processes, including Slate/event app setup and maintenance
Collaborating with campus partners like Facilities, Multimedia Services, and Catering
Day of event check-in and providing logistical support
Logistical and communications support including event emails, event social media, web updates including speaker bios/photos, attendee management
Handling post-event communications including email and web updates; minutes finalized and posted online, etc
Maintaining and updating web and data functions, troubleshooting applications and reports, and evaluating processes
Class Notes Coordination - Collecting, organizing and reviewing all class notes in preparation for the Spring 2026 deadline
Maintaining records, timelines, budgets, and spending for programs
Providing administrative support
Job description
Responsibilities

If you believe strongly in the value of higher education and thrive working in an environment that values diversity and inclusion, this full-time contract opportunity may be for you. In this Administrative Assistant role, the successful candidate will assist with managing logistical demands of large-scale events, maintain communications with alumni, and provide administrative support. Responsibilities include:
• Coordinating event registration processes, including Slate/event app setup and maintenance
• Collaborating with campus partners like Facilities, Multimedia Services, and Catering
• Day of event check-in and providing logistical support
• Logistical and communications support including event emails, event social media, web updates including speaker bios/photos, attendee management
• Handling post-event communications including email and web updates; minutes finalized and posted online, etc.
• Maintaining and updating web and data functions, troubleshooting applications and reports, and evaluating processes
• Class Notes Coordination - Collecting, organizing and reviewing all class notes in preparation for the Spring 2026 deadline
• Maintaining records, timelines, budgets, and spending for programs
• Providing administrative support

Requirements
• Bachelor’s degree desirable
• At least 1-year administrative & event planning experience
• Proficiency in MS Office, Google Suite, and ability to learn new applications
• Excellent interpersonal, time management, organizational, and customer service skills
• Excellent written and verbal communication skills
• Ability to successfully engage with students, staff, faculty, administration, alumni & vendors
• Ability and willingness to work occasional evenings and weekend event hours

The Administrative Assistant is a full-time two-month contract role onsite in Amherst. The pay rate is $20.00 per hour. Interested or want to learn more? Reach out or apply today!

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