Administrative Assistant

Qualifications
Commitment to justice, equity, and transparency in all practices
Experience with database management
Experience with WordPress
Expertise in use and navigation in a collaborative Google Workplace including GDocs (word processor), GSheets (spreadsheets), GDrive (cloud folder system), GForms (form creator), and Gmail (email), etc
Create, utilize, and navigate files across Microsoft Office
Strong organizational and communication skills
Ability to track decisions transparently, ensuring inclusion in all policies and practices
Ability to work in a non-fully ADA-compliant environment with accommodation assistance as needed
Benefits
Remote work is not offered with this position
Annual Salary: $35,000 - $40,000/yr depending on experience
Includes Health Insurance (employee pay 15%), generous vacation and holidays, and Simple IRA with a 3% match
Responsibilities
The Administrative Assistant works closely with all ORGANIZATION staff to support the organization's overall well-functioning
The position reports directly to the Executive Director
Oversight of customer records management (CRM) platform including Organization, updates, and reports for community members, donors, sponsors, grantors, volunteers, customers, tickets sales, and artists
Working with the Development Assistant in processing incoming donations and gifts to ORGANIZATION in a timely manner utilizing the (CRM) platform
Keep current knowledge of all ORGANIZATION programs, special events, and staff responsibilities
Management of facility rentals processes and staffing rentals when needed
Regular website updates (WordPress)
Management of ORGANIZATION Collaborative Google Drive, including on-boarding and off-boarding of employee access and maintaining Organizational Google Calendars
Updating weekly staff coverage schedulers
Facilities management, including on-board and off-board of employees and communications with the City of Corvallis maintenance department
Fielding incoming inquiries (in-person, email, and phone) to ORGANIZATION from the community, artists, etc
to the appropriate staff member
Support with annual fundraising event planning
Provides additional support to the Executive Director as needed
Job description
This is a Fulltime, non-exempt position in Corvallis, OR. Remote work is not offered with this position.

Compensation

Annual Salary: $35,000 - $40,000/yr depending on experience. Includes Health Insurance (employee pay 15%), generous vacation and holidays, and Simple IRA with a 3% match.

Deadline to apply: October 11, 2026

Position Overview

The Administrative Assistant works closely with all ORGANIZATION staff to support the organization's overall well-functioning. The position reports directly to the Executive Director.

Key Responsibilities

● Oversight of customer records management (CRM) platform including Organization, updates, and reports for community members, donors, sponsors, grantors, volunteers, customers, tickets sales, and artists

● Working with the Development Assistant in processing incoming donations and gifts to ORGANIZATION in a timely manner utilizing the (CRM) platform

● Keep current knowledge of all ORGANIZATION programs, special events, and staff responsibilities

● Management of facility rentals processes and staffing rentals when needed

● Regular website updates (WordPress)

● Management of ORGANIZATION Collaborative Google Drive, including on-boarding and off-boarding of employee access and maintaining Organizational Google Calendars

● Updating weekly staff coverage schedulers

● Facilities management, including on-board and off-board of employees and communications with the City of Corvallis maintenance department

● Fielding incoming inquiries (in-person, email, and phone) to ORGANIZATION from the community, artists, etc. to the appropriate staff member

● Support with annual fundraising event planning

● Provides additional support to the Executive Director as needed.

Qualifications

● Commitment to justice, equity, and transparency in all practices

● Demonstrated experience arts administration (preferred) or other administrative support experience

● Experience with database management

● Experience with WordPress

● Expertise in use and navigation in a collaborative Google Workplace including GDocs (word processor), GSheets (spreadsheets), GDrive (cloud folder system), GForms (form creator), and Gmail (email), etc.

● Create, utilize, and navigate files across Microsoft Office

● Strong organizational and communication skills

● Ability to track decisions transparently, ensuring inclusion in all policies and practices.

● Ability to work in a non-fully ADA-compliant environment with accommodation assistance as needed.

Application Process

● Please submit your cover letter, resume, and three references (PDF files only) to Brian.S.Benson@employ.oregon.gov

● Applications will be accepted through October 11, 2026

● Next step notifications will be sent by October 25, 2026