Full|Time Administrative Position | Bilingual

Administrative Assistant
Administrative
Employment Type: Full Time
Full Circle Restoration (FCR), or "Full Circle," is one of the leading providers of disaster recovery and restoration services in the South, and as a wholly-owned subsidiary of Cotton, Full Circle has the added horsepower of complete turnkey solutions. Headquartered in Duluth, Georgia, FCR has been serving the Atlanta-metro area's key industries and helping them restore and rebuild from the damaging catastrophes that have impacted them since 1++7. Summary The Operational Admin Assistant supports the restoration department with essential administrative tasks, ensuring smooth operations. This role involves reviewing ADP, coordinating schedules, overseeing project tasks, and maintaining project data in the IFS system.
Payroll Management:
~ Review and correct payroll entries daily using ADP for the restoration department.

Update project schedules with PMs and team members daily (2:00 PM to 3:00 PM) and handle changes for weekend projects when necessary
Distribute updated schedules by 4:00 PM daily via Microsoft Teams or Power BI
Communicate with the warehouse manager to ensure materials are prepped for upcoming tasks
Pull and distribute Purchase Orders (POs) for ACM, labor, and subcontractors.
Set up and manage Teams chats for new losses or emergency projects, ensuring key team members are included and followed up with.
Coordinate ACM subcontractors on standby, pending PM approval.
Data Management:
Assist PMs in entering and verifying project information in IFS.
Regularly update project statuses and completion dates.
Monitor project data to ensure proper documentation and processing.
Conduct regular reviews of projects in IFS, document any issues, and report to the Director of Restoration.

Work with PMs to schedule labor resources for ongoing projects

Two plus years of experience working with an operations team supporting administrative task
Familiarity with scheduling tools like Microsoft Teams and Power BI, and project management software
Experience in construction or restoration services is a plus
Bilingual would be a plus but not required

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