Billing and Documentation Coordinator

The Academy of Music and Performing Arts has been a community staple since 1++0, when it first began providing high-quality music lessons to students of all ages and experience levels. Since our inception, the Academy has grown in its mission to help students develop love for music.

We are currently looking for a talented billing and bookkeeping coordinator to join our growing team.

In addition to consistent schedules, our employees and their children are eligible for bonuses and staff program discounts. The detailed responsibilities for the position can be found below.

Billing:
• Data entry of billing files and transactions into tracking system
• Identify billing errors in accounts and understand underlying cause of error
• Conducting next-day follow ups on declined payments for Academy locations
• Great attention to detail - meticulousness is a requirement of this position
• Excellent ability to organize and coordinate tasks
• Communicate with customers to answer billing-related questions

Record Keeping:
• Maintaining records of receipts in organization's Expense Tracking System
• Maintaining purchase records, warranty information, and other relevant financial and purchase information
• Communicating with management on any issues identified

Accounting & Payroll:
• Using QuickBooks Online to categorize transactions, generate reports, and accurately post entries;
• Create and process vendor invoices;
• Onboard and offboard employees into the company's payroll system;
• Maintain accurate records of direct deposit forms.

Schedule:
• M-F schedule, with occasional / limited weekend hours;
• Position entails between 25-30 hours per week, with flexible hours.

Location:
• This position is fully-remote;
• Candidates may be located in any state, but must be eligible to work in the United States.

Requirements:
• 2-3 years of experience in a similar line of work;
• 60 WPM + typing speed;
• Familiarity with Excel, QuickBooks, and ability to quickly learn new billing tools;
• Optional, but preferred: familiarity with music school and children's extracurricular billing structures is a plus.

Does this sound like you? Apply today to become a part of our amazing team! We look forward to meeting you!

Job Types: Full-time, Part-time

Pay: $13.25 - $14.15 per hour

Expected hours: 25 – 30 per week

Benefits:
• Employee discount
• Flexible schedule

Schedule:
• Day shift
• Monday to Friday
• Weekends as needed

Education:
• Bachelor's (Preferred)

Experience:
• Billing: 1 year (Required)
• Bookkeeping: 1 year (Preferred)

Shift availability:
• Day Shift (Required)
• Night Shift (Preferred)

Work Location: Remote