Administrative Assistant Event Planner

Qualifications
Experience: 3+ years of experience as an executive assistant, event planner, or similar role
Technical Skills: Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello)
Communication Skills: Exceptional verbal and written communication abilities
Attention to Detail: Strong organizational skills with the ability to manage multiple tasks and deadlines
Hours: Flexible part-time hours, averaging 10-20 hours per week depending on project needs
Duration: Contract basis, with potential for renewal based on performance and company needs
Benefits
Compensation: Competitive hourly rate, commensurate with experience
Responsibilities
Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements for the executive team
Communication: Act as a liaison between the team and internal/external stakeholders, handling email and phone communications with professionalism
Task Organization: Assist with task prioritization, project tracking, and ensuring follow-ups on important deadlines
Document Preparation: Prepare reports, presentations, and documentation for meetings and events
Event Coordination: Plan, organize, and execute company events, meetings, and offsites, from inception to post-event follow-up
Vendor Management: Source and manage vendors, negotiate contracts, and oversee logistics to ensure smooth event execution
Attendee Coordination: Handle invitations, registrations, and communications with attendees, ensuring a seamless experience
Budget Management: Track event expenses and work within budgets to ensure cost-effective planning
Job description
Key Responsibilities:

• Calendar Management: Coordinate and schedule meetings, appointments, and travel arrangements for the executive team.

• Communication: Act as a liaison between the team and internal/external stakeholders, handling email and phone communications with professionalism.

• Task Organization: Assist with task prioritization, project tracking, and ensuring follow-ups on important deadlines.

• Document Preparation: Prepare reports, presentations, and documentation for meetings and events.

• Event Coordination: Plan, organize, and execute company events, meetings, and offsites, from inception to post-event follow-up.

• Vendor Management: Source and manage vendors, negotiate contracts, and oversee logistics to ensure smooth event execution.

• Attendee Coordination: Handle invitations, registrations, and communications with attendees, ensuring a seamless experience.

• Budget Management: Track event expenses and work within budgets to ensure cost-effective planning.

Qualifications:

• Experience: 3+ years of experience as an executive assistant, event planner, or similar role.

• Education: Bachelor’s degree in business administration, communications, hospitality, or related field preferred.

• Technical Skills: Proficiency in Google Workspace, Microsoft Office, and project management tools (e.g., Asana, Trello).

• Communication Skills: Exceptional verbal and written communication abilities.

• Attention to Detail: Strong organizational skills with the ability to manage multiple tasks and deadlines.

Additional Information:

• Hours: Flexible part-time hours, averaging 10-20 hours per week depending on project needs.

• Duration: Contract basis, with potential for renewal based on performance and company needs.

• Compensation: Competitive hourly rate, commensurate with experience.