TES Special Event Coordinator

Position Information

Requisition Number TES2600P Home Org Name Event Management Expenses Division Name Director Intercollegiate Athletics Position Title TES Special Event Coordinator Estimated Hours Per Week 30-35 Anticipated Length of Assignment n/a Job Summary

Auburn Athletics is excited to begin the search for a TES Special Event Coordinator to coordinate, oversee, support, and evaluate special events hosted by Auburn University Athletics!

Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being:
• Assistance in the place of a regular employee who is absent for a specified period of time
• Additional assistance during periods of abnormal or peak workloads
• Assistance with special projects
• Seasonal work
• Emergencies

If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education.

AU student employees are not eligible for TES.

Essential Functions
• Evaluates rental space for special events and provides proposals for the best use of the space including but not limited to pricing, set up capabilities, and amenities.
• Responsible for developing and implementing special event marketing plans which include creating all marketing aspects for special event rental space such as brochures, cards, social media, and websites.
• Prepares event planning resource guides for prospective clients to include general information as well as maps/diagrams of event spaces, costs associated with renting spaces, production capabilities, and food and beverage options. Meets with clients to discuss and finalize rental agreements.
• Oversees and organizes event logistics that may include but is not limited to invitations, programs, securing vendor rentals, entertainment, audiovisual needs, and event security.
• Oversees support activities for events such as set-up, catering, cleaning, breakdown, etc. ensuring the event operates without disruption.

Minimum Qualifications
• Bachelor’s degree plus 2 years of experience in event planning, event management, public relations or related.

Desired Qualifications