Executive Assistant

Skills:
Calendar Management, Meeting Coordination, Travel Arrangements, Communication Skills, Organization Skills, Time Management, Problem Solving, Attention to Detail,

Required - Executive Assistant

Location: Valsad, Gujarat, India

Industry- solar MFG

3-6 years of experience, must be experienced as an Executive Assistant

Responsibilities
• Serve as the primary point of contact for internal and external stakeholders, including executives, clients, and vendors.
• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Attend meetings, take accurate minutes, and distribute notes and action items as required.
• Conduct research and compile data to support executive decision-making and strategic initiatives.
• Assist with project management tasks, including tracking deadlines, milestones, and deliverables.
• Handle confidential information with discretion and maintain strict confidentiality at all times.
• Provide general administrative support, including filing, photocopying, scanning, and ordering supplies.
• Perform ad-hoc tasks and projects as assigned by executives to support the overall success of the team.

Qualifications
• Bachelor's degree or equivalent experience preferred.
• Proven experience as an Executive Assistant or similar role, with 4 to 6 years of relevant experience.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Ability to work independently with minimal supervision and as part of a collaborative team.
• Discretion and professionalism when handling sensitive information and confidential matters.
• Flexibility to adapt to changing priorities and work under tight deadlines.