Junior Event Coordinator

Important Notes for Applicants

The company name will be shared during the application process.

Compensation on offer: 24-30 LPA fixed + 4.5-6 LPA performance-based incentives

Please read the job description till the end

Applicants must be currently residing in Mumbai.

About the Company

HR Interface has been exclusively mandated to hire for our client-one of India's premier destination and event management companies, headquartered in Mumbai. With over 300 team members across 10+ cities in India and marketing offices in the UAE, UK, Canada, and Russia, this organization has earned accolades like the National Tourism Award and GIWA for orchestrating high-profile destination weddings and landmark social events.

From managing weddings in exotic locales like Kota Kinabalu and Ras Al Khaimah to executing corporate events in Azerbaijan and Cambodia, this firm is known for its meticulous attention to detail, strong vendor networks, and a relentless focus on client satisfaction. Their capabilities span weddings, social celebrations, incentive travel, and turnkey logistics, all under one roof. This is an opportunity to work with a name that's reshaping the event and wedding planning industry in India & doing a great job at capturing this market through its dedicated people & optimal processes.

About the Role:

Company: Destination and Event Management Company (Name shared during process)

Designation: Head of Operations - Weddings & Celebrations

Compensation: 24 to 30 LPA fixed + 4.5 to 6 LPA variable incentives (effectively: INR 28.50 LPA to 36 LPA on offer)

Job Type: Full-time, On-site

Location: Mumbai

Role Summary

Our client is looking to hire an accomplished professional for the role of Head of Operations - Weddings & Celebrations, who will lead the planning and execution of high-scale wedding and social celebration projects across India and international destinations. This is a pivotal leadership role requiring deep operational expertise, strategic project oversight, and a nuanced understanding of the weddings and social events industry.

The selected candidate will be responsible for driving end-to-end project management, ensuring exceptional delivery standards, and overseeing cross-functional teams including logistics, production, and client servicing. The role also involves active client and vendor management, budget oversight, and ensuring that all projects are executed in line with timelines, aesthetics, and client expectations. With over 12 years of experience in the weddings and celebrations domain, the ideal candidate will bring to this role - a strong vendor ecosystem, a proven track record in delivering large-scale events, and the ability to lead with precision, creativity, and calm under pressure.

Job Description

Project Management
• Oversee the planning, execution, and closure of all weddings and celebrations
• Allocate the right manpower to the right projects-based on scale, client profiles, and team capabilities
• Monitor all timelines and deliverables with a sharp focus on client expectations
• Collaborate with production and logistics teams to ensure cost-effective yet innovative execution
• Provide high-level creative direction and troubleshooting during the event life cycle
• Be physically present and command operations at key events, ensuring excellence in delivery

Client & Vendor Management
• Be the escalation point for all operational issues from clients
• Maintain rigorous adherence to payment schedules, both inward and outward
• Build and maintain trusted relationships with top vendors across décor, invites, entertainment, hospitality, and tech production
• Negotiate and onboard vendors to ensure quality and commercial advantages
• Represent the brand with diplomacy and authority at all client touchpoints

Qualifications & Skills

Education: Graduate from any discipline preferred; preference for Event Management or Hospitality backgrounds (open)

Experience:
• Minimum 12 years in the weddings & celebrations segment
• Proven expertise in handling ultra-luxury, large-format events
• Hands-on experience with logistics, production, and client servicing in high-pressure environments

️Skills:
• Team leadership and resource allocation
• Vendor negotiation and network development
• Strategic planning and decision-making
• Financial acumen with experience in managing large budgets
• Excellent communication, problem-solving, and client-facing skills

Some Good Reasons to Apply

• Lead large-format luxury weddings and social events across India and international destinations

• Work with top-tier vendors, celebrity performers, and premium clients

• Be a part of a nationally awarded team known for creativity and operational excellence

• Competitive pay, growth potential, and high-impact leadership role

How to Apply

If this role is closed on LinkedIn, send your updated CV on this google form below:

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We appreciate your application. If your profile gets shortlisted, we look forward to a conversation with you to explore what makes you awesome.