Legal Assistant|Co|ordinator

Job description
Title

Legal Assistant/Co-ordinator

Job Title: Legal Assistant/Co-ordinator

Salary range: £28,000 to £34,000 pa depending on experience

Location: Leatherhead or Glasgow (flexible hybrid working, with time split between the office and working from home)

Closing date for this role is 10th January but we would encourage early applications

We have a great opportunity to join our busy Legal Team, reporting to the Head of Legal. The Legal Team works across a range of sectors and prides itself on being a trusted advisor to the business. The successful candidate will provide support to a team of six solicitors and advisors and will get exposure to the varied and interesting work undertaken by the Legal Team and the wider business.

The role involves assisting with the smooth running of the Legal function by providing administrative support to the team. This includes managing the team’s shared inbox and maintaining the workload list. The Legal Assistant is often the first point of contact for enquiries into the Legal Team and we are looking for a personable team player with a “can do” attitude. Looking forward, there is also the opportunity for the Legal Assistant to support the Legal Team’s plans to embrace technology and find efficiencies in its ways of working.

Responsibilities
• Tracking enquiries received by the Legal Team via the shared Legal Team inbox.
• Adding new enquiries onto the Legal Team workload spreadsheet.
• Acting as a first point of contact for enquiries into the Legal Team, in particular by seeking all information required by the Legal Team (e.g. timescales, client details, correct documents).
• Regularly updating the Legal Team on incoming requests and alerting the Legal Team to urgent enquiries when received.
• Providing status updates to relevant stakeholders on progress of enquiries.
• Maintaining and updating shared Legal Team inbox, including by archiving old emails and colour coding enquiries according to Legal Team’s conventions.
• Maintaining and updating the workload spreadsheet detailing all current Legal Team matters and enquiries.
• Maintaining and updating the Legal Teams shared folders for storage of important emails and documents.
• Attending Legal Team meetings and updating workload spreadsheet during and following the meetings.
• Liaising with a range of stakeholders on behalf of the team, including internal clients within the business and contacts within the wider KBR group.
• Supporting the Legal Team to find efficiencies in existing processes, in particular with plans to (i) increase use of Share Point for contract management; and (ii) introduce an online form for requests into the Legal Team.
• Maintaining a log of our annual insurance certificates.
• Recording and maintaining statistics on numbers and types of requests received by Legal Team and reporting these to the Head of Legal on a monthly basis.
• Assisting Legal Team with administrative tasks, including comparison of documents, proof reading and formatting of contracts.
• Maintaining Legal Team subscriptions to databases.

Requirements
• Effective organisational skills and attention to detail.
• Good time management skills and ability to deliver a busy workload.
• A personable team player with a positive attitude.
• Good written and verbal communication skills.
• Confidential and discrete approach.
• Good knowledge and experience of Microsoft Word, Excel and SharePoint.
• Experience of working within a Legal Team is an advantage but not essential.

Due to the nature of the work that Frazer-Nash Consultancy undertake, candidates will be required to undergo pre-employment screening and must be able to satisfy clearance criteria for UK National Security Vetting.

Benefits

We provide our people with an excellent benefits package that comprises:
• Happy To Talk Flexible Working
• Competitive salary: [£28,000 - £34,000]
• 25 days' holiday entitlement
• Holiday sale and purchase scheme
• Company pension scheme
• Targeted professional development
• Life assurance
• Private healthcare membership
• Bonus scheme linked into company performance
• Paid membership fees to a professional institution
• Support in attaining professional membership
• Cycle to work scheme
• Share purchase scheme
• Season rail ticket loan

Individuals from diverse backgrounds are encouraged to apply, as we believe that diversity and inclusion are fundamental to creating a dynamic and thriving workplace culture.