Liver Surveillance Project Support Administrator

Liver Surveillance Project Support Administrator

Band: 4

Contract Type: 12-month Fixed Term

Hours of work: 37.5 hours per week

An exciting opportunity has arisen within the Hepatology Team for a 12-month Fixed Term, Band 4, Liver Surveillance Project Support Administrator.

Main duties of the job

The post-holder will work alongside the Liver Specialist Nursing team to coordinate all aspects of the Liver Surveillance registry. Be responsible for prioritising work, reviewing work practices, setting up, managing and ensuring effective running of the live interactive Eclipse database. In addition, you will be responsible for ensuring all Liver Surveillance patients are monitored and tracked, with an aim to improve the efficiency of attendance to appropriate Liver Surveillance patients by providing reminders to patients and ensuring information is communicated to the appropriate medical, clinical and administrative staff within the Trust.

The post holder will be a member of the Gastroenterology/Hepatology team, supporting the streamlined pathway of Liver Surveillance patients through the trust. You will be required to work closely with clinicians, specialist nurses, secretaries and all members of the Multi-Disciplinary team and associated departments, to ensure that patients on Liver Surveillance are proactively managed along their pathway within time constraints.

Working for our organisation

The majority of the Hepatology Services Team is located in the Southside building, adjoining the main hospital complex.

The Liver Service Project Support Administrator Will
• Have great attention to detail.
• Be methodical in their work approach.
• Be able to work well under pressure to dedicated timelines, alongside both local and national targets.
• Have extremely high-quality data entry to support reports submitted to NHS England.

Detailed Job Description And Main Responsibilities

The post-holder will coordinate all aspects of the patient pathway and be responsible for prioritising work, reviewing work practices, setting up, managing and ensuring effective running of Multi-Disciplinary Team (MDT) meetings. In addition, the MDT Coordinator will be responsible for ensuring all cancer patients are monitored and tracked, maintaining the Somerset Cancer Register (SCR) database and ensuring information is communicated to the appropriate clinical and administrative staff within the Trust.

The post holder will highlight relevant patients for discussion at the MDT meeting with the clinical teams. The Multi-Disciplinary Team Co-ordinator (MDTC) will provide a comprehensive administrative service to support and cover MDTs and Patient Pathway Coordinators (PPC) to ensure the effective management of accurate and timely data to enable clinical decision-making at MDT meetings when required.

The post-holder will coordinate, proactively manage and track patients against the National Cancer Waiting (CWT) Times Standards. They will escalate issues to the Cancer Services Management Team in a timely manner so that remedial action can be taken where necessary to ensure the CWT targets are met. To take responsibility for accurate data collection and entry onto SCR system ready for submissions in accordance with local and national requirements. i.e., CWT, Cancer Outcomes and Services Dataset (COSD) and other national audits. In collaboration with Clinical Lead for the body site, work closely with members of the Cancer team and with other MDT Coordinators and PPC’s across the Trust in developing policies and procedures that ensure seamless management of Cancer patients in all specialties.

The MDT Coordinator will be a member of the cancer services team, supporting the streamlined pathway of cancer patients through the trust. You will be required to work closely with clinicians, specialist nurses, secretaries and all members of the Multi-Disciplinary team and associated departments, to ensure that patients on cancer pathways are proactively managed along their pathway within time constraints. To co-ordinate the patient journey from referral, through diagnostics, treatment planning and treatment, highlighting any potential delays in the pathway promptly.

Person specification

Education And Qualifications

Essential criteria
• Good general education with English and Maths to GCSE standard or equivalent
• Evidence of IT skills and Healthcare information systems - knowledge of working with MS Office, especially Excel and iPM or equivalent

Experience And Knowledge

Essential criteria
• Previous experience as an Coordinator role
• Knowledge of medical, anatomical and oncological terminology
• Experience of interpreting and extracting information from electronic systems

Desirable criteria
• An understanding of the current national issues affecting cancer

Essential Criteria

Skills, abilities and competencies
• Good attention to detail and methodical in approach to work
• Good time management and ability to work under pressure
• Ability to deal appropriately with sensitive and confidential information
• Excellent interpersonal and communication skills and the ability to motivate, influence, inspire and encourage different and new ways of working

The James Paget University Hospitals NHS Foundation Trust recognises the requirement to promote health and reduce ill-health. The Trust is committed to the principles of improving working lives through a number of initiatives such as job share, flexible working and the development of a culture of openness and transparency. The Trust is committed to ensuring that no job applicant or employee receives less favourable treatment on the grounds of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and ****** orientation.

‘Prior consideration will be given to NHS At Risk staff within East of England'

Tier 2 Sponsorship : We are pleased to consider applicants who require Tier 2 sponsorship to work in the UK but it is unlikely that we would be able to appoint if a suitably qualified, experienced and skilled UK/Right to work candidate is available. Applying for entry clearance into the UK, must provide a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) will also be subject to this requirement.

Please check your account regularly under “My Applications” to view the progress of your applications. If you do not hear from us within 4 weeks, please assume your application has been unsuccessful.

In submitting an application form, you authorise the Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process.

Please note that should we experience a high level of interest in this post, the vacancy may be closed prior to the stated closing date.