Loan Documentation Associate

Qualifications
High school diploma or equivalent, with a solid customer service background
Strong communication (written & oral) and organizational skills, with an attention to detail
Ability to manage multiple projects and priorities and meet deadlines while working both independently and under general supervision
Strong computer and technical skills, with a working knowledge of Microsoft Office
Associate or bachelor’s degree in business, finance, accounting and/or equivalent work experience
Prior loan documentation experience, with knowledge of Bank products, and services
Ability to understand and comply with relevant Bank policies, procedures, and regulations
Last Updated: 10.27.2023
Responsibilities
Reports To: Loan Documentation Manager
Supervises: None
Summary: Responsible for documenting, closing, funding, and processing loan packages, and for providing efficient and friendly service to lenders, customers, and vendors
Communicate proactively with loan officers, lending assistants, credit analysts, customers, and 3rd party vendors, to prepare standard to complex loan documentation with accuracy and in accordance with Bank policies and procedures, keeping all parties informed of progress
Provide required disclosures, prepare loan closing packages, and fund all new loan originations, extensions, and renewals/refinancings, including construction loans and processing of construction loan draws
Balance settlement statements and disburse loan proceeds
Board, process, and otherwise book closed loans to the core, then scan/index documents to permanent storage
Record and perfect loan collateral, including but not limited to UCC, Mortgage, Assignment of Rents and leases, and Vehicle titles
Tracking and monitoring of recording status & receipt of final title policies
Following post-closing QC review, prepare and deliver documentation changes required by Bank and/or requested by the customer and subsequently approved by Bank
Understand and follow Bank/department regulations, policies, and procedures
and participate in all compliance-related trainings
Perform all other duties as assigned and/or necessary
Job description
Department: Credit

Reports To: Loan Documentation Manager

Supervises: None

Summary: Responsible for documenting, closing, funding, and processing loan packages, and for providing efficient and friendly service to lenders, customers, and vendors.

Major Duties & Responsibilities:
• Communicate proactively with loan officers, lending assistants, credit analysts, customers, and 3rd party vendors, to prepare standard to complex loan documentation with accuracy and in accordance with Bank policies and procedures, keeping all parties informed of progress.
• Provide required disclosures, prepare loan closing packages, and fund all new loan originations, extensions, and renewals/refinancings, including construction loans and processing of construction loan draws.
• Balance settlement statements and disburse loan proceeds. Board, process, and otherwise book closed loans to the core, then scan/index documents to permanent storage.
• Record and perfect loan collateral, including but not limited to UCC, Mortgage, Assignment of Rents and leases, and Vehicle titles. Tracking and monitoring of recording status & receipt of final title policies.
• Following post-closing QC review, prepare and deliver documentation changes required by Bank and/or requested by the customer and subsequently approved by Bank.
• Understand and follow Bank/department regulations, policies, and procedures. and participate in all compliance-related trainings.
• Perform all other duties as assigned and/or necessary.

Education & Experience:
• Required:
• High school diploma or equivalent, with a solid customer service background.
• Strong communication (written & oral) and organizational skills, with an attention to detail.
• Ability to manage multiple projects and priorities and meet deadlines while working both independently and under general supervision.
• Strong computer and technical skills, with a working knowledge of Microsoft Office.
• Desired:
• Associate or bachelor’s degree in business, finance, accounting and/or equivalent work experience.
• Prior loan documentation experience, with knowledge of Bank products, and services
• Ability to understand and comply with relevant Bank policies, procedures, and regulations.