Manager of Event Logistics |amp| Planning| Events Center of Excellence

Job highlights
Identified by Google from the original job post
Qualifications
+-12 years of experience managing large corporate events
High-level organizational skills, managing complex and diverse event components while adhering to timelines and budgets
Excellent communication skills with experience managing various personalities and expertise working with senior executives/leadership
Problem solving and resourcefulness skills to manage unforeseen challenges and remain nimble and creative
Ability to make quick, accurate decisions while providing clear guidance and support
Ability to negotiate and budget for events and make event projections
Proficiency prioritizing tasks effectively and delegating responsibilities to support staff, as appropriate, when scaling up for larger events
Candidates responding to this posting must currently possess eligibility to work in the United States
Responsibilities
The Manager of Event Logistics & Planning is responsible for leading, organizing, and executing logistical operations for all internal LEK events in the US
They will be responsible for spearheading logistical aspects for multiple events and activities, including managing event design with internal stakeholders, researching and identifying venue options, negotiating contracts with vendors and shepherding through L.E.K.’s legal process, and coordinating internal invites, surveys, etc
The Manager of Event Logistics & Planning also prepares event-specific budget projections, managing events and the events portfolio to determined budget
Plan, budget, coordinate and track all US firm events, retreats, and conferences
Manage event logistics, including booking event space, arranging food and beverage, ordering supplies, and coordinating audio/visual equipment
Manages event budgets, including pre-estimated expenses through final reports
Maintain vendor relationships, as needed
Maintain complete and accurate records for each event
Handle follow-up tasks and reporting after each event
Complete and submit documentation for events, including event proposals, staff travel authorizations, hotels arrangements, payment requests, etc
Assist in the execution of internal events, as needed
Work directly with firm leadership on recording, tracking, and all
Work closely with the finance and operations team to manage vendor event deposits and invoices, along with timely submission and managing budget requirements for each event
Provide support and expertise for office events, as needed, including consulting on venue selection and negotiating contracts
Update and maintain firm calendars, ensuring accuracy to support business needs
Job description
About L.E.K. Consulting

L.E.K. Consulting is a global management consulting firm that uses deep industry expertise and rigorous analysis to help business leaders achieve practical results with real impact. We are uncompromising in our approach to helping clients consistently make better decisions, deliver improved business performance and generate greater shareholder returns. The firm advises and supports global companies that are leaders in their industries — including the largest private and public sector organizations, private equity firms and emerging entrepreneurial businesses. Founded 40 years ago, L.E.K. employs more than 2,200 professionals across the Americas, Asia-Pacific and Europe.  For more information, go to www.lek.com.

Overview Of Function

The Manager of Event Logistics & Planning is responsible for leading, organizing, and executing logistical operations for all internal LEK events in the US. They will be responsible for spearheading logistical aspects for multiple events and activities, including managing event design with internal stakeholders, researching and identifying venue options, negotiating contracts with vendors and shepherding through L.E.K.’s legal process, and coordinating internal invites, surveys, etc. The Manager of Event Logistics & Planning also prepares event-specific budget projections, managing events and the events portfolio to determined budget.

Responsibilities
• Plan, budget, coordinate and track all US firm events, retreats, and conferences
• Manage event logistics, including booking event space, arranging food and beverage, ordering supplies, and coordinating audio/visual equipment.
• Manages event budgets, including pre-estimated expenses through final reports
• Maintain vendor relationships, as needed
• Maintain complete and accurate records for each event
• Handle follow-up tasks and reporting after each event
• Complete and submit documentation for events, including event proposals, staff travel authorizations, hotels arrangements, payment requests, etc.
• Assist in the execution of internal events, as needed.
• Work directly with firm leadership on recording, tracking, and all.
• Work closely with the finance and operations team to manage vendor event deposits and invoices, along with timely submission and managing budget requirements for each event.
• Provide support and expertise for office events, as needed, including consulting on venue selection and negotiating contracts
• Update and maintain firm calendars, ensuring accuracy to support business needs.

Requirements
• +-12 years of experience managing large corporate events
• High-level organizational skills, managing complex and diverse event components while adhering to timelines and budgets
• Excellent communication skills with experience managing various personalities and expertise working with senior executives/leadership
• Problem solving and resourcefulness skills to manage unforeseen challenges and remain nimble and creative
• Ability to make quick, accurate decisions while providing clear guidance and support
• Ability to negotiate and budget for events and make event projections
• Proficiency prioritizing tasks effectively and delegating responsibilities to support staff, as appropriate, when scaling up for larger events

For more information and to apply, go to https://www.lek.com/join-lek/apply/apply-now
• Candidates responding to this posting must currently possess eligibility to work in the United States
• L.E.K. Consulting is an Equal Opportunity Employer
• L.E.K. Consulting has a hybrid work model in place for our U.S. offices