Manager of Finance

Position Summary:

The Manager of Finance is a seasoned senior finance leader responsible for overseeing the organization's financial health through effective management of financial planning, budgeting, and reporting. They ensure compliance with financial regulations, analyze financial data to guide strategic decisions, and maintain accurate financial records.

Key responsibilities include processing payroll, invoices, and monitoring accounts receivable, as well as generating internal and external reports in accordance with detailed government standards. This role also involves creating organizational budgets and participating in special projects, such as detailed reporting for grant-funded programs and bingo activities.

Duties and Responsibilities:

Accounts Payable

Review, verify, and process vendor invoices for payment
Select invoices for payment by EFT and seek final approval from CEO
Process EFT payments and send remittances to vendors
Accounts Receivable

Generate A/R invoices in both Society and Foundation and record payments received
Reconcile A/R and follow up on unpaid amounts
General Ledger

Calculate and post monthly entries to the General Ledger in both Society and Foundation
Reconcile GL accounts at month end and post required entries
Reconcile fund development revenue monthly with Database Coordinator
Reconcile all bank accounts
Reconcile all GL accounts and make all required entries at yearend
Cash Flow Management

Monitor and manage cash flow to ensure the organization's liquidity, including overseeing accounts receivable, accounts payable, and bank reconciliations
Financial Reporting

Prepare monthly, quarterly, and annual financial statements and reports for internal and external stakeholders, including funders, the Board of Directors, City Hall Licensing Division, Ontario Heath and regulatory bodies
Generate and submit annual reconciliation and quarterly MIS Trial Balance submissions and SRI reports as per M-SAA requirements
Work with management to create budgets and CAPS submissions
Oversee the financial aspects of grant management, including tracking expenditures, preparing financial reports for funders, and ensuring compliance with grant conditions
Payroll

Set up and maintain all employees in ADP
Provide semi-monthly hours, earnings, deductions and contributions in ADP
Process monthly time sheets and mileage submissions after verified by Operations Coordinator
Verify ADP reports and remittances
Post payroll journal entries in GP
Track, record and report worked and benefit hours according to OHRS standards
Reconcile ADP remittances with payroll at year end
Verify T-4’s and T-4 Summary annually
Group Benefits

Enroll all eligible employees
Set up employee deductions and employer contributions in payroll
Update employee records as required and submit monthly premiums to administrator
Reconcile premiums paid with employee and employer contributions
HOOPP/RSP Plan

Enroll all eligible employees and update rates and status as required
Set up employee deductions and employer contributions in payroll
Report and submit contributions on a monthly basis
External Audit

Create year-end schedules for the annual audit
Complete all required year-end working papers/reconciliations
Act as lead for the annual external audit process
Answer audit questions and provide supporting details as needed
Provide auditors with scanned documentation prior to their scheduled on-site audit
Liaise directly with the external audit team
Day to Day Accounting Operations

Oversee all aspects of financial data input, reconciliation, and reporting for the Society and Foundation
Ensure all financial transactions are appropriately processed and recorded accurately
Treasury

Monitor cash requirements and produce timely cash flow reporting
Ensure cash not immediately required for operations is invested to provide maximum returns within the requirements of investment policies and applicable legislation
Maintain bank relationships and ensure all required documentation is updated as required
Budgeting and Forecasting

Provide management team with required budget assumptions prior to yearend to ensure adequate spending
Develop and manage annual budgets in collaboration with leadership, ensuring alignment with the organization's strategic goals and financial sustainability
Monitor revenues and expenditures during the fiscal year and coordinate budget activities
Risk Management and Compliance

Ensure internal controls are in place and followed using a continuous review approach
Ensure all applicable audit, regulatory, and government filing requirements are met
Ensure adherence to all relevant accounting standards and regulations
Lead risk activities related to insurance and banking
Develop and implement internal controls to safeguard the organization's assets and minimize financial risks
Continuous review of finance processes and workflows to ensure compliance with internal policies
Contracts/Leases

In conjunction with the CEO, review Memorandums of Understanding (MOU) and Service Accountability Agreements (SAA) with funders/flow-through agencies/community partners
When required , review contracts and agreements (e.g., leases, sub-contracts with external agencies) and ensure insurance obligations are met
Administrative

A member of the management team
Direct and oversee financial responsibilities of the Operation’s Coordinator
Provide administration of all finance applications, including scheduling updates/upgrades
Responsible for asset management including inventory of furniture and equipment, including IT for accounting purposes
Record minutes at Society Board meetings
General

Participate on relevant internal committees as required
Work collaboratively with management, staff, volunteers and community partners to meet the organization’s mission
Represent the organization with integrity in a professional, appropriate, informed and consistent manner
Ensure adherence to all organizational policies and procedures
Ensure and respect the need for confidentiality adhered to by PHIPA and PIPEDA
Assume other functions as may be assigned by management
Qualifications

University degree in finance, business administration, accounting or an equivalent field
Persons with, or working towards, a professional accounting designation (CPA) preferred
Minimum 5 years’ experience in managing financial reporting functions
In depth finance experience including Canadian accounting practices, reporting, and treasury activities
Related experience in the not-for-profit Community Health Care Sector preferred
Exemplary accounting, budgeting, financial management, report writing, analysis
communication and system development skills
Must be proficient in Microsoft Excel and all Microsoft products
Experience in Great Plains, Sage and Quadrant systems, an asset
Familiarity with Ontario Health Reporting Standards, an asset
Police Vulnerable Sector Check
Must have a valid driver’s license and access to a reliable vehicle
Skills and Knowledge

Leadership and strategic planning skills
Knowledge of the organization’s identity, mission and goals
Detail-oriented to ensure accuracy of communication
Able to effectively and efficiently plan, organize and manage workload and projects, set priorities, meet deadlines, and work under pressure
Proven ability to develop effective working relationships with other professionals/agencies
Ability to exercise discretion and good judgment when handling sensitive information and assure the security of such information and files
Excellent organizational and time management skills
Technical skills for a computerized work environment
Be able to multi-task and produce results with minimal supervision
Commitment to continuing professional development
Be able to work in a team environment
Job Types: Full-time, Permanent

Pay: $65,000.00-$+0,000.00 per year

Benefits:

Company pension
Dental care
Disability insurance
Extended health care
Life insurance
Mileage reimbursement
On-site parking
Paid time off
Vision care
Schedule:

8 hour shift
Day shift
Monday to Friday
Education:

Bachelor's Degree (required)
Experience:

Accounting: 5 years (required)
Not-for-profit: 1 year (preferred)
Licence/Certification:

Driver's License (required)
Chartered Professional Accountant (preferred)
Work Location: In person

Application deadline: 2025-06-02
Expected start date: 2025-07-02