Manager, Office Services

Teck is a leading Canadian resource company focused on responsibly providing the metals essential for global development and the energy transition while caring for the people, communities and land that we love.


Teck's two regional business units, North America and Latin America, are responsible for Teck's assets through all phases of safe, sustainable development, operation and closure. The business units are supported by enterprise-wide functions that set strategic direction, establish standards and provide governance, as well as supporting the business through shared services, centres of excellence and business partnering.


Reporting to the Head, HR Services & System Transformation, the Manager, Office Services is responsible for coordinating and running the efficient delivery of a variety of office and personnel services and infrastructure, as well as the Teck travel management and executive auto programs.


Don't miss out on this outstanding opportunity to be part of one of Canada's leading mining companies and join our team!
Responsibilities

Be a courageous safety leader, adhere to and sponsor safety, wellness and environmental rules and procedures
Leads staff in areas of Office & Library Services (5) alongside office lease and sub-lease arrangements with tenant and landlord
Coordinates with the Executive Vice President And Chief Legal And Sustainability Officer to arrange for subleases, new Vancouver leases, relinquishment of space and renovations.
Works with Office Redesign Program Manager to support office redesign initiatives, including design, strategy, and implementation
Coordinates all internal moves to ensure compliance with Teck’s requirements and building standards
Owns the $7M Travel program and updates the Corporate Travel Policy as required
Negotiates semi-annual contracts with airlines and North American car rental supplier(s)
Administers an annual international hotel RFP process to ensure cost effective hotels are available in the cities in which we frequent or have office/site locations (approximately 100 hotel properties)
Manages Travel Agency relationship, addresses employee travel service concerns and liaises with other Teck travel agencies and Teck Site Travel Reps to ensure discounts are shared
Handles the executive & site vehicle leases and vehicle allowance program, including policy and guidelines, and taxable benefits
Runs the parking account for Bentall 5 and is responsible for the coordination of program benefits and taxable benefit calculations
Prepares, handles and approves costs for the Office Services budget of over $+ million.
Liaises with building owners and building services representatives regarding day-to-day maintenance, safety and security issues, renovations, leasing and to ensure Teck is up to date with building information
Leads the policy and is responsible for the administration of tickets for the Rogers Arena suite and club seats, including catering
Ensures the Office Services staff provides courteous and professional assistance to all employees and guests to the company
Supervises the efficient, reliable, and timely delivery of intra-company mail
Ensures provision of cost effective purchasing of office supplies, equipment, office furniture and miscellaneous services relating to office moves & maintenance
Negotiates' leases and contract terms while conducting RFP call-outs every 2-4 years
Handles the Corporate Credit Card program for Vancouver, USA and Canadian sites to ensure all guidelines and protocol are followed
Supervises office safety initiatives and programs in the Vancouver office which includes, providing resource training to Emergency Crew, updating Teck's Emergency Plan and other safety related documents while ensuring adequate safety and emergency supplies are present on every floor
Liaises with Bentall 5 building management to address any safety concerns
Conducts special projects and handles special requests from senior management, relating to administration as assigned