Marriott Hotels & Resorts

The Event Production Executive is responsible for planning, coordinating, and executing various events, ensuring they run smoothly and efficiently. This role requires a creative and organized individual who can manage multiple tasks simultaneously, work under pressure, and deliver exceptional event experiences.

Key Responsibilities

Event Planning and Coordination

- Collaborate with clients to understand their event goals, themes, and requirements.

- Develop detailed event plans, timelines, and production schedules.

- Coordinate with vendors, suppliers, and contractors to secure necessary services and materials.

- Conduct site visits and assessments to ensure venue suitability and compliance with client requirements.

Event Logistics Management

- Oversee the setup, execution, and teardown of events, ensuring all elements are in place and functioning correctly.

- Manage event logistics, including transportation, accommodation, and catering arrangements.

- Ensure all health and safety regulations are adhered to during events.

Technical Coordination

- Work closely with technical teams to ensure proper setup and operation of audio-visual equipment, lighting, staging, and other technical aspects.

- Troubleshoot technical issues during events and implement quick solutions to minimize disruptions.

Budget Management

- Prepare and manage event budgets, ensuring all expenses are tracked and kept within allocated limits.

- Negotiate with vendors and suppliers to secure the best possible rates.

Team Collaboration

- Lead and coordinate event staff, including volunteers, to ensure smooth execution of event tasks.

- Foster a positive and collaborative team environment.

Client Relations

- Maintain strong relationships with clients, providing regular updates and ensuring their needs are met throughout the event planning process.

- Address client feedback and concerns promptly and professionally.

Post-Event Evaluation

- Conduct post-event evaluations to assess event success and identify areas for improvement.

- Prepare detailed event reports for clients and internal stakeholders