Meeting Coordinator | Cvent Specialist for Pharmaceutical Events

We are looking for a dedicated and organized Meeting Coordinator with experience in Cvent meetings management software to join our team. This role involves supporting a multinational pharmaceutical client and offers a unique opportunity for growth within the industry.

Responsibilities
• Event Management: Create and manage web-based registrations for meetings and events using Cvent.
• Communication: Collaborate with Business Owners and Meeting Planners to determine and coordinate event-related e-communications (invitations, reminders, confirmations, etc.).
• Attendee Management: Assist in completing and formatting Attendee Lists, and generate standard/custom registration reports for stakeholders.
• Administration: Coordinate meeting registration and housing administration, and create print or electronic sign-in sheets for healthcare professional (HCP) attended sessions.
• Material Preparation: Design and print onsite materials (name badges, table tents, etc.) with specified due dates, ensuring availability before meetings. Manage print and delivery.
• Stakeholder Communication: Liaise effectively with various cross-functional stakeholders, including business owners, field personnel, and supporting departments.

Qualifications
• Education: Bachelor’s degree (BA/BS) preferred, or equivalent work experience.
• Experience: Minimum of 2 years in a related role, ideally within the hospitality industry or meeting/convention coordination.
• Skills:
• Proficiency in Cvent meetings management software.
• Excellent organizational skills and ability to manage multiple project deadlines.
• Strong written and verbal communication skills.
• Demonstrated initiative and ability to work independently in a fast-paced environment.
• Proven problem-solving skills for routine issues of moderate complexity.
• Consistent customer focus and understanding of key customer needs.
• Familiarity with TypeCoach methodologies when interacting with customers is a plus.

We offer a friendly and professional work environment with opportunities for growth. If you are a proactive, well-organized individual seeking to advance your career in meeting coordination, we would love to hear from you!

Please note that this is a 12-month contract position with a hybrid schedule.

Interested candidates are encouraged to apply with their resume and a brief cover letter highlighting relevant experience. We look forward to the possibility of welcoming you to our team!

Employment Type: Contractor