Meeting Event Manager II |Pharma Corporate Events|

The Meeting Event Manager II functions as the primary client liaison and lead for assigned programs/events. You will manage corporate life sciences meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all planning from post contract execution to final billing, while providing unparalleled levels of customer service. Work closely with client contact to understand and meet program objectives/outcomes.

Process Management (80%)
• Manage housing blocks for events, ensuring adherence to required contracting processes, timelines, and compliance with policies (e.g., attrition, rooming list submissions).
• Review supplier contracts to confirm accuracy of terms, conditions, cancellation, and attrition policies, using appropriate authorization and addendum forms.
• Develop and maintain detailed project timelines and workflow schedules.
• Oversee relationships with hotels, housing bureaus, and third-party suppliers, ensuring alignment with event needs and timelines.
• Build and manage Cvent registration sites for assigned events; collaborate with teams to address registration and air travel needs, conduct status meetings, and provide ongoing communication.
• Coordinate event logistics for symposia and product theaters, including venue, catering, audiovisual, and other supplier arrangements.
• Manage speaker contracting and payment processing for symposia and product theaters.
• Oversee post-event reporting processes, including Transfer of Value compliance.
• Create event materials, including virtual playbooks, pre-event logistics presentations, and client communications.
• Ensure all materials and outputs align with client branding guidelines.
• Maintain accurate records, trackers, and file management systems.
• Provide on-site event assistance when needed, including pre-event preparation, verifying room setups, and reviewing billing details.
• Continuously identify and implement process improvements for future events.

Financial Management (20%)
• Adhere to established financial processes, including vendor setup, purchase order creation, and payment tracking from deposits to final billing.
• Ensure accurate post-event cross-charging with accounting.
• Create, manage, and contribute to program-specific budget trackers.
• Review and audit all event-related billing for accuracy

Qualifications
• Bachelor’s degree or equivalent experience required.
• Minimum of 3+ years of experience in pharmaceutical event or meeting management.
• CMP / CMM / HMCC certifications preferred.
• Life sciences meeting planning preferred.
• Proven ability to drive change and efficiency and suggest technology solutions to stakeholders.
• Experience with Cvent registration websites, Microsoft Office (Teams, PowerPoint, Excel, Word), and data analytics.
• Strong written communication skills.
• Expertise in budget development and implementation of cost strategies.
• Ability to travel domestically and internationally up to 20%.
• Demonstrated ability to develop and maintain strong client and supplier relationships.
• Mid-level knowledge or certification in Cvent preferred.