Office Administrator

At Secure Orbit Inc., we are an industry leader known for our professionalism, expertise, and commitment to excellence. With a strong reputation in both the industry and our community, we take pride in delivering top-tier solutions while fostering a dynamic and supportive workplace. As we continue to grow, we are looking for dedicated professionals to join our team and contribute to our ongoing success.

This is an exciting opportunity to be part of a respected company with high growth potential—both for the business and your career. If you thrive in a fast-paced, professional environment and are looking for a role where you can make an impact, we want to hear from you!

The Opportunity

Secure Orbit Inc. is looking for a Office Administration Professional who thrives in a structured environment and takes pride in delivering precision and efficiency. This role is perfect for someone who is detail-oriented, highly organized, and committed to accuracy—someone who doesn’t mind triple-checking their work to ensure excellence.

Success in this role comes from a combination of clear communication, fast and accurate execution, and a highly responsive approach, all while maintaining the utmost professionalism. If you enjoy keeping operations running smoothly, supporting sales efforts, and ensuring every detail is in place, this is the perfect opportunity for you to grow with a leading company.

What You'll Do

As a Office Administration Professional, you will play a key role in ensuring our team delivers top-tier service. Your responsibilities will include:

Provide courteous and accommodating support to customers, clients, and team members.
Answer phones, route calls, and take messages
Perform data entry with accuracy and efficiency.
Navigate IT systems and maintain organized digital files.
Assist with sales support, including quote creation and job order processing
Answer customer inquiries and provide assistance
Create customer profiles and maintain customer databases in a CRM
Prepare and manage administrative documents and reports.
Maintain a structured filing system for digital records.
Submit underground locate requests and track progress
Act as liaison between organizational departments
Support general office tasks and team operations as needed.

This position offers a dynamic work environment, where you will be meeting new people and finding new solutions every day.

Who You Are

We are looking for a skilled and experienced professional. The ideal candidate will have:

✅ Previous experience in construction, manufacturing or a related field.

✅ Minimum 3 years in an administrative, sales support, or office role.

✅ Strong proficiency in IT systems and digital file management.

✅ Excellent customer service skills with a friendly and professional demeanor.

✅ Exceptional written and verbal communication skills.

✅ Keen attention to detail and ability to multitask in a dynamic environment.

✅ Ability to work independently and collaboratively.

✅ Interest in learning new things and committed to professional growth.

✅ A valid Class G driver’s license.

What We Offer

Competitive pay based on experience ($44,000 to $56,000 per year).
Opportunities for career growth within our expanding company.
A supportive, family-oriented work environment.
Comprehensive benefits package, including dental, vision, disability, and extended health care.
Employer-matched Company Retirement Pension Program

Job Types: Full-time, Permanent

Pay: $44,000.00-$56,000.00 per year

Benefits:

Company pension
Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Education:

Secondary School (preferred)

Experience:

Office: 3 years (preferred)

Language:

English (preferred)

Licence/Certification:

Class G Licence (preferred)

Location:

Thunder Bay, ON P7B 5Z8 (preferred)

Work Location: In person