Office Administrator

Are you looking for an organisation that listens to what you have to say, supports flexible working arrangements, health and wellbeing and is focused on engagement and culture? Then look no further.

This vacancy is for a Permanent Full Time appointment.

About This Role

The Office Administrator provides a confidential administrative and secretarial service to all aspects of the Pulmonary Physiology and Sleep Medicine department. The role involves supervision of the operational requirements of the department from an administrative aspect such as organising meetings, preparing agendas and recording and distributing minutes. You will be responsible for maintaining the departments filing system, information databases and record keeping. There is also a secretarial aspect to the role, involving screening correspondence as well as receiving visitors, clients and other clinical staff.

These roles report to the Divisional Senior Administrative Officer.

What We Are Looking For

A dynamic, organised, highly capable and suitably experienced individual to take on this role. An individual with extensive senior level administrative experience and well developed interpersonal skills. You will have a proven ability to communicate with senior executives, with an ability to maintain confidentiality and use discretion in relaying and managing information. Excellent time management and organisational skills will be crucial to this role, whilst being flexible and adaptable.

While your qualifications and experience tell us part of your story, your values and attitude speak louder still. At NMHS, we aim to ensure our behaviours reflect our core values: Care, Respect, Innovation, Teamwork & Integrity. During the selection process you will be assessed on your ability to fulfil the responsibilities of this position while upholding our values.

What We Offer

In addition to the great salary our employees enjoy an amazing range of benefits

Generous salary packaging
11.5% employer superannuation contribution
Diverse and inclusive culture
A smoke free environment
Professional development opportunities
Paid study-leave
Flexible working and leave arrangements
Discounted public transport.
Discounted access to 70+ gyms and leisure centres with Fitness Passport

NMHS supports flexible working practices and consideration will be given to flexible work options, where operationally appropriate.

Want to know more about this role?

We encourage you to contact Nicole Flendt, Nurse Co-Director on 08 6457 4447 to discuss your suitability for this role prior to applying.

We think you’ll like it here

Our employees like working here, and we think you will too. Watch this video to find out what they have to say.

Ready to join our team?

Applicants are required to apply online so allow enough time to complete the online application process and attach your documentation. If you experience difficulties, please contact Employee Services on 13 44 77 for immediate assistance during business hours.

Your Application Should Include

A Cover Letter - explaining why you are applying for this role and providing examples to demonstrate what you bring to the position in relation to the Essential Selection Criteria (refer to the attached JDF). Please limit your letter to 3 pages.
A Detailed Resume- which outlines your qualifications, capabilities and experience relevant to this position.
References - The names and contact details of two (2) referees. It is preferable for one of your referees to have been a recent supervisor.

Eligibility to Apply: Australian citizenship or permanent residency is an essential requirement for applicants to be considered for permanent positions in the public sector.

Whilst this selection process will initially be used to fill the above vacancy, it may also be used to fill other "similar" vacancies throughout the health service. In addition to this, should the successful applicant decline or vacate the advertised vacancy, then the next most suitable applicant may also be selected from this process. Both of these options remain valid for a period of twelve (12) months from when the authorised delegate endorses the recruitment decision.

North Metropolitan Health Service (NMHS) fosters an environment of equity and inclusion and strives to ensure everyone experiences a sense of belonging. We celebrate the rich diversity of our community and are committed to recruiting a team that is reflective of those we care for. We encourage anyone who aligns with our values of respect, integrity, teamwork, innovation and care to apply for this role.

NMHS is committed to growing the Aboriginal workforce as a part of our Aboriginal Health and Wellbeing Strategy. As a measure to achieve equality, Section 51 of the Equal Opportunity Act 1+84 applies to this position. .

NMHS upholds the social model of disability. If you have any access needs or require adjustments to participate in the recruitment process, please contact Nicole Flendt on 08 6457 4447.

Lodgement is system generated. Any submissions after or on, 4:00pm on the closing date will not be accepted.

We look forward to receiving your application.