Office Assistant

Profile insights
Here’s how the job qualifications align with your profile.
Skills

Organizational skills
(Required)

Microsoft Word
(Required)

Microsoft Outlook
(Required)
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Education

High school diploma or GED
 
Job details
Here’s how the job details align with your profile.
Pay

$42,000 - $71,000 a year
Job type

Full-time
 
Full job description
Job Category: Support Staff
Requisition Number: OFFIC001159


Posting Details
Posted: July 11, 2025
Full-Time

On-site

Locations
Irvine, CA 92618, USA

Job Details
Description


Womble Bond Dickinson (US) LLP, an AmLaw 100 firm, has an opening for a Full-Time Office Assistant in the Firm’s Irvine, CA office. This entry-level, in-office role is essential to supporting daily operations and ensuring a welcoming and efficient workplace environment.

We are looking for a reliable and proactive Full-Time Office Assistant to join our Irvine office. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. This role involves supporting daily office operations, supply management, assisting with administrative tasks, and providing excellent internal and external customer service. Strong communication skills, proficiency in Microsoft Office, and a collaborative attitude are essential.

RESPONSIBILITIES:


Greet and welcome guests upon arrival and notify appropriate person
Act as the point of contact and provide general support to internal and external visitors
Answer, screen, and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and materials
Receive, sort, and distribute daily mail and deliveries
Provide administrative support to ensure efficient office operations
Carry out administrative and office services duties such as filing, typing, copying, binding, scanning, etc.
Maintain office supplies and inventory, including ordering office supplies and frequent research to evaluate vendors for cost-effective office supply procurement
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Assist with coordination of in-office events, meetings, and visitor office reservations, including scheduling, logistics (setup, breakdown, AV, catering) and preparing materials such as presentations, name tags and signage
Assist with the preparation of monthly reports for office postage usage, parking validations, courier deliveries and office supplies inventory
Draft and distribute professional correspondence memos, letters, and forms in a timely manner, when needed
Submit and reconcile expense reports
Liaise with legal assistants to handle requests and queries from attorneys
Comply with procedures, related to Firm credit card usage, parking validations and other responsibilities described above
REQUIREMENTS:

Preferred experience as a Receptionist, Front Office Representative, Administrative Assistant, Office Admin Assistant, or similar role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
Hands-on experience with office equipment (e.g., copiers, coffee machines, and printers)
Multitasking and time-management skills, with the ability to prioritize tasks
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Ability to work independently and as part of a team
Excellent organizational skills
Customer service attitude
High school diploma required; additional certification in Office Management is a plus
COMPENSATION: The estimated salary range would be approximately $42,000 - $71,000 for 1-10 years of experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.