Office Coordinator

Securitas Technology Canada is a division of Securitas AB, the largest protective services provider in the world with over 370,000+ Securitas Heroes across the world.

Securitas Technology Canada ffers a full portfolio of video, access, intrusion, fire and integrated systems and services. As a leading systems integrator and alarm monitoring company, we deliver the STC Difference, serving countless long-term clients with solutions and services that protect their people, customers, and assets

We are seeking a proactive and highly organized Office Coordinator / Executive Administrative Assistant to support our leadership team and ensure smooth day-to-day office operations. This hybrid role combines administrative support for the Vice-President with general office coordination responsibilities, requiring excellent communication skills, attention to detail, and the ability to manage multiple priorities.


Key Responsibilities:

Executive Support:

Provide administrative support to the VP, operations & Sales, including calendar management, meeting coordination, and travel arrangements.
Prepare and edit correspondence, presentations, and reports.
Handle confidential information with a high degree of discretion.
Organize and support meetings and Town Halls, take minutes, and ensure timely distribution of materials.

Office Coordination:

Manage office supplies, equipment, and vendor relationships.
Serve as the primary point of contact for office-related inquiries.
Support onboarding for new hires, including workstation setup and coordination with IT.
Assist with organizing internal events, meetings, and team-building activities.
Ensure the office environment is clean, organized, and welcoming.

General Administrative Tasks:

Assist with expense reports and invoice processing.
Collaborate with other departments to support various administrative initiatives (Fleet, HR, Marketing, Sales, Finance…)

Qualifications:

3+ years of experience in an administrative or office coordinator role.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools (e.g., Teams, SharePoint) is an asset.
Ability to work independently and take initiative.

Full Benefits as of Day 1
Retirement Plans as of Day 1
Short Term and Long Term Disability
Paid vacation, holiday
Educational Assistance
Company Training Program
Exceptional growth opportunities

Securitas Electronic Security is an Affirmative Action/Equal Opportunity