Office Coordinator|Neuroscience Ambulatory Services|Sharp Grossmont Hospital|Per Diem|Day Shift

Job highlights
Identified by Google from the original job post
Qualifications
H.S. Diploma or Equivalent
3 Years experience in scheduling, billing, pre-authorization, registration, account management in a medical office, hospital billing office, or ambulatory setting
Experience supervising staff
Recognizes individual and team accomplishments
Proactively informs management and staff on the status of employee pending requirements, i.e., TB, Safety and license
Benefits
$32.343 - $40.42+ - $48.515
The stated pay scale reflects the range that Sharp reasonably expects to pay for this position.  The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices
Responsibilities
4:30 PM
8/40 - 8 Hour Shift
Establishes and coordinates office priorities and supervises assigned staff
Ensures effective and efficient systems and processes are utilized to achieve and improve operational outcomes.
Accurately prepares correspondence Composes correspondence, memos, presentations, flyers, spreadsheets, and other documents as requested
Drafts complex documents from abstract ideas and general information
Researches and gathers data from various sources and generates special projects/reports/summaries
Report generation may involve analyzing statistics and preparing spreadsheets, databases or other documents
Proficient in the use of computer applications to complete documents/work assignments
Reviews and edits materials as requested
Navigates the Sharp Intranet site
Communication and record maintenance Prioritizes mail (including electronic mail), checks deadlines and independently initiates responses/action items or refers appropriately
Develops and maintains databases and uses computer applications as appropriate
Initiates establishment and maintenance of record keeping systems to ensure efficient retrieval of documents
Information and records are kept confidential per guidelines
Completes department specific forms/record/data management per guidelines (e.g. personnel, vendor, charge/billing, special projects, etc.)
Department efficiency and effectiveness Maintains organized and orderly patient/work areas throughout department
Orders supplies, forms and equipment, maintains stock per guidelines
Completes requisitions, work orders and obtains necessary authorizations
Manages and operates equipment safely and accurately including troubleshooting and calling for maintenance (e.g. fax, copier, printer)
Managers department resources e.g. keys, signage, badges, phones, parking permits, other) per guidelines
Arranges for additional resources (temporary staff, volunteers) to cover vacations, leaves of absences and/or variable workloads and provides supervision/direction
Coordinates office moves, space modifications (including ergonomic evaluations) computer access, etc
Billing Provides expertise and knowledge of billing and coding
Ensures that all claims submitted comply with rules and regulations governing Medicare and Medi-Cal billing by attending regular compliance training programs
Charges and associated reconciliation activities are done on a daily basis
Releases/works all patient accounts that appear on Centricity generated reports
Collaborates with PAS/PFS to ensure system integration of billing processes
Human resource management Maintains appropriate staffing level within assigned area
Hires qualified personnel by working with recruitment, performing interviews and making hiring decisions
Addresses all personnel behavioral issues via Sharp HealthCare's performance management process and conducts coaching as directed by manager
Completes staff appraisals within 30 days of its due date according to SHC performance evaluation standard
Ensures department's efficiency by overseeing the patient scheduling process
Effectively communicates with direct report staff by holding regularly scheduled staff meetings utilizing written agendas and meeting minutes
Routinely disseminates pertinent information and instructional resources
Addresses employee concerns related to the work environment and process improvement
Accurately maintains system personnel database by utilizing One Staff software
Job description
Hours:

Shift Start Time:

8 AM

Shift End Time:

4:30 PM

AWS Hours Requirement:

8/40 - 8 Hour Shift

Additional Shift Information:

Weekend Requirements:

Not Specified

On-Call Required:

No

Hourly Pay Range (Minimum - Midpoint - Maximum):

$32.343 - $40.42+ - $48.515

The stated pay scale reflects the range that Sharp reasonably expects to pay for this position.  The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant’s years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.

What You Will Do

Establishes and coordinates office priorities and supervises assigned staff. Ensures effective and efficient systems and processes are utilized to achieve and improve operational outcomes..

Required Qualifications
• H.S. Diploma or Equivalent
• 3 Years experience in scheduling, billing, pre-authorization, registration, account management in a medical office, hospital billing office, or ambulatory setting.
• Experience supervising staff.

Essential Functions
• Accurately prepares correspondence Composes correspondence, memos, presentations, flyers, spreadsheets, and other documents as requested. Drafts complex documents from abstract ideas and general information. Researches and gathers data from various sources and generates special projects/reports/summaries. Report generation may involve analyzing statistics and preparing spreadsheets, databases or other documents. Proficient in the use of computer applications to complete documents/work assignments. Reviews and edits materials as requested. Navigates the Sharp Intranet site.
• Communication and record maintenance Prioritizes mail (including electronic mail), checks deadlines and independently initiates responses/action items or refers appropriately. Develops and maintains databases and uses computer applications as appropriate. Initiates establishment and maintenance of record keeping systems to ensure efficient retrieval of documents. Information and records are kept confidential per guidelines. Completes department specific forms/record/data management per guidelines (e.g. personnel, vendor, charge/billing, special projects, etc.).
• Department efficiency and effectiveness Maintains organized and orderly patient/work areas throughout department. Orders supplies, forms and equipment, maintains stock per guidelines. Completes requisitions, work orders and obtains necessary authorizations. Manages and operates equipment safely and accurately including troubleshooting and calling for maintenance (e.g. fax, copier, printer). Managers department resources e.g. keys, signage, badges, phones, parking permits, other) per guidelines. Arranges for additional resources (temporary staff, volunteers) to cover vacations, leaves of absences and/or variable workloads and provides supervision/direction. Coordinates office moves, space modifications (including ergonomic evaluations) computer access, etc.
• Billing Provides expertise and knowledge of billing and coding. Ensures that all claims submitted comply with rules and regulations governing Medicare and Medi-Cal billing by attending regular compliance training programs. Charges and associated reconciliation activities are done on a daily basis. Releases/works all patient accounts that appear on Centricity generated reports. Collaborates with PAS/PFS to ensure system integration of billing processes.
• Human resource management Maintains appropriate staffing level within assigned area. Hires qualified personnel by working with recruitment, performing interviews and making hiring decisions. Recognizes individual and team accomplishments. Addresses all personnel behavioral issues via Sharp HealthCare's performance management process and conducts coaching as directed by manager. Completes staff appraisals within 30 days of its due date according to SHC performance evaluation standard. Ensures department's efficiency by overseeing the patient scheduling process. Effectively communicates with direct report staff by holding regularly scheduled staff meetings utilizing written agendas and meeting minutes. Routinely disseminates pertinent information and instructional resources. Addresses employee concerns related to the work environment and process improvement. Record management Ensures all employee files are properly maintained and secure. Proactively informs management and staff on the status of employee pending requirements, i.e., TB, Safety and license. Accurately maintains system personnel database by utilizing One Staff software. Coordinates department time cards for timely submission and follows up on variances (payroll corrective action).

Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, ****** orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class