Office Manager

For more than thirty years, Avondale Construction Limited has been firmly established as one of the most reputable and reliable general contractors in Atlantic Canada, with offices in Halifax, Moncton, and Saint John.

The Avondale Halifax Office is in search of an efficient and well-around Office Manager to join our fast-growing team. Reporting to the President and CEO, the successful candidate is an energetic professional who is experienced in handling a wide range of administrative duties and team support tasks. Able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting a diverse and dynamic team. The ability to multitask and effectively communicate with team members is essential in this position.

Core Responsibilities and Duties

Provide executive support to the President and CEO and other executives
Work with the management team to create and maintain office policies
Manage all administrative matters for Halifax office
Provide support to the Project Team (such as permit payment or ordering safety supplies) as needed
Design and implement filing systems and make sure the system is well maintained and current
Ensure security, integrity, and confidentiality of company data
Streamline internal office operations and procedures
Assist with on-boarding and off-boarding tasks for employees
Coordinate with external IT Firm on all office IT related matters
Maintain general office related contracts with service providers (such as building maintenance, office supplies, courier, shredding, hotels, etc.)
Support the Accounting team with certain administrative tasks
Order and maintain office supplies (such as computer equipment, cell phones, office materials, uniforms, safety equipment, etc.)
Fleet Management (vehicle list and drivers, gas card, vehicle registration or renewal, repair request and invoice reviewing)
Answer the main office line and transfer phone calls or answer inquiries
Organize and attend office meetings as required
Chair and plan office social events
Maintain a safe, secure, and pleasant work environment
Qualifications and skills

College diploma in Business Administration, or related discipline
Equivalent work experience will be considered as well
Minimum two years’ related experience
Proven office management, administrative, or assistant experience
Knowledge of office management responsibilities, systems, and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Excellent communication and interpersonal skills
Strong organizational and planning skills
Capable of managing all records with accuracy and confidentiality
Self-motivated and self-directed with minimum supervision
Ability to work closely with other team members
Proficient in Microsoft Office (Excel, Outlook, Word, etc.)
Job Type: Full-time and Permanent

Compensation: Salary based on experience and skills, plus benefits

Benefits:

Immediate inclusion in the Company’s group benefits plan upon hiring.
Immediate inclusion in the Company’s Group RRSP plan upon hiring.
Extended Health Care and Vision Care group benefits
Employee assistance program
Work and life balance with paid vacation and sick leave
On-site parking
Job Types: Full-time, Permanent

Pay: $45,000.00-$65,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site parking
Paid time off
RRSP match
Vision care
Flexible language requirement:

French not required
Schedule:

8 hour shift
Day shift
Monday to Friday
Ability to commute/relocate:

Halifax, NS: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you able to start within a few weeks after a job offer is awarded?
Education:

DCS / DEC (required)
Experience:

Office management: 2 years (required)
Language:

English (required)
Licence/Certification:

Work Permit in Canada (required)
Work Location: In person

Application deadline: 2025-05-16
Expected start date: 2025-06-02

&