Office Manager | General Administrator (with PA & HR Support)

Office Manager | General Administrator (with PA & HR Support)

Part-time, 12 hours per week (flexible)

Overview

Cambridge Kinetics is a fast-growing software company looking for an enthusiastic and dependable Office Manager to support our day-to-day administrative tasks, general office management, and HR responsibilities. This role also includes some PA duties for our founder, Jason.

If you’re an organised, proactive team player with a passion for creating a positive workplace experience, we’d love to hear from you.

You’ll be working alongside our Managing Director (Jason), Head of Operations (Mike), and Founder’s Associate (Alice) to ensure the smooth running of our office and help build a thriving, supportive environment for our team.

Responsibilities

Your role will be diverse, and may include but is not limited to:

General Office Management
• Keep the office tidy and well-stocked with supplies (including fruit and snacks!)
• Organise and coordinate team social events and activities
• Book and manage venues for meetings, workshops, or company events
• Act as the point of contact for office vendors (e.g., supply deliveries)

Administrative Tasks
• Sort and distribute incoming and ongoing mail
• Maintain and update records on our Kinabase system
• Monitor training records and support ISO +001 Quality Management System requirements
• Oversee annual insurance and healthcare renewals
• Provide administrative support to Jason, Mike, and Alice as needed
• Coordinate diaries and schedule meetings (as needed)
• Arrange travel and accommodation (as needed)
• Assist with ad-hoc tasks and errands

Human Resources Support
• Post job adverts, screen CVs, and arrange interviews
• Assist with new employee onboarding and induction
• Maintain holiday and sickness records; assist with payroll administration
• Update staff on new policies, procedures, and compliance requirements
• Support the health & safety needs of the office environment
• Help ensure team members feel supported and set up to thrive

Additional Opportunities
• Assist in testing our software and providing feedback
• Contribute to marketing activities (e.g., events, social media planning)
• Tackle any other reasonable tasks to support the team and our customers

Who We Are

Cambridge Kinetics was founded to meet the growing demand for high-quality software development services in Cambridgeshire. We develop Kinabase, next-generation AI-powered software designed to help SMEs save time and achieve more. We pride ourselves on creating long-standing partnerships with our clients, and delivering tangible business results.

Location

We are based in St John’s Innovation Centre, and this role requires you to be onsite during your working hours to keep the office running smoothly.

Hours
• Part-time: 12 hours per week
• We are flexible on the specific days and times.
• A suggested schedule is 10am-2pm on Monday, Tuesday, and Thursday, but we’re open to discussion.

What We Offer
• Competitive salary based on your experience
• Vitality health cover to support your well-being
• Free lunches in the office
• Holiday allowance above the statutory minimum
• A flexible, supportive work environment in a growing startup
• The opportunity to grow alongside a dedicated and passionate team

How to Apply

If you believe you’re a good fit for this role, please email your CV and a brief introduction to careers@cambridgekinetics.com. If you have any questions about the position or our team, feel free to reach out at the same address.