Operations and Admin Assistant | Startup | Bangalore | On-site

Job description
Operations and Admin Assistant - Startup | Bangalore | Full time | On-site

About Us

We’re a fast-growing health-tech startup based in Bangalore, building intelligent software that powers healthcare facilities. As we scale, we’re looking for a hands-on and dependable Operations & Admin Assistant who can keep our engine running smoothly—from handling vendors to managing the office, finances, and team logistics.

Key Responsibilities
• Operations & Vendor Management
• Manage vendor relationships (insurance, HRMS, IT, compliance services)
• Handle vendor contracts, renewals, and ensure timely payments
• Coordinate with finance team for bill processing and expense tracking
• Travel & Logistics
• Arrange travel logistics for the team: flights, visas, forex, local transport
• Maintain records of reimbursements and travel budgets
• Finance & Bookkeeping
• Coordinate with external accountants for monthly bookkeeping
• Process salary payouts, contractor payments, and reimbursements
• Prepare and present a monthly Profit & Loss (P&L) summary for leadership
• Assist with documentation related to bank compliance
• Admin & Office Operations
• Manage company laptops: procurement, repairs, handover tracking
• Oversee housekeeping, pantry supplies, and office maintenance
• Handle office deliveries, basic inventory, stationery, and team comfort needs
• Maintain up-to-date records of assets and inventory
• People Operations & Engagement
• Coordinate team events, off-sites, birthdays, corporate gifting, and rewards
• Serve as the go-to person for daily team support and admin needs

What We're Looking For
• 0.5–1 years of experience in operations, administration, or office management
• Bachelor’s degree in Business Administration, Commerce, Accounting, HR, or related field
• Good knowledge of tools like Excel, Google Sheets, and accounting basics
• Able to handle multiple tasks calmly and independently
• Fluent in English (spoken and written); Kannada or Hindi a plus
• A strong sense of ownership, resourcefulness, and attention to detail
• Familiarity with startup environments or small teams is a plus
• Has worked directly with founders or leadership
• Willingness to occasionally take on outside-the-scope tasks when needed (a startup reality)

Why Join Us
• Be part of a mission-driven company impacting healthcare
• Work in a founder-driven team with transparency and ownership
• Opportunity to shape processes from the ground up
• Open culture with flexibility and autonomy