Operations and Payroll Administrator

Location
Toronto, ON
 
Benefits
Pulled from the full job description
Life insurance
Vision care
Dental care
Flexible schedule
Extended health care
 
Full job description
Company Overview

The Investigators Group Inc. (IGI) is dedicated to providing the highest quality security services available. Our mission is achieved through the expertise of professional security officers and dedicated support staff, alongside strategic alliances with industry specialists.

Summary

As a part of a multi-disciplinary team, you are responsible to plan, organize and coordinate various projects while handling multiple tasks and competing deadlines. You will provide exceptional administration assistance and support, including maintaining accurate and complete employee database, files and records, reviewing employment applications, drafting, proofreading and formatting various reports and correspondence, preparing quotes, invoices and proposals.

The successful candidate will ensure accurate and timely maintenance of files and proactively work with the team to ensure timelines are met. You will be called on to perform a wide variety of administrative functions in support of the business which may include organizing files, research, record keeping, preparing transcripts, drafting and proof-reading documents, scheduling, and providing other executive and administrative support.

Responsibilities

Provides general administrative support to the business teams, including tasks such as filing, data entry, correspondence, and reporting
Ensure accuracy in employee timesheets, hours, and wage calculations
Handle employee payroll inquiries and resolve discrepancies
Assist in onboarding new employees, including system setup and file creation
Assist in the preparation, drafting and proofreading of reports and letters
Prepare invoices and statements for client billing
File and document retention management
Conduct research and background checks
Ensuring all client inquiries are responded to in a timely manner
Acts as Project Manager for special assignments, ad-hoc duties, projects and activities by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.
Always maintain strict confidentiality of information
Prepares expense reports and invoices and processes invoices as received for payment
Compiles statistics and special reports as required
Support scheduling activities and coordinate shift coverage as needed
Requirements

Completed post-secondary education in a related field
Experience in Microsoft tools (MS Word and Excel (familiar with a wide range of formulas functions, and formatting)
Strong verbal and written communication skills
Excellent organizational and time management skills
Strong attention to detail and problem-solving abilities
Minimum 1-2 years relevant experience working in an office setting
Proactive and self-starter
Ability to multi-task, meet deadlines, and work independently
Capable of managing assigned tasks in an assertive and efficient manner
Must be able to pass a criminal background check
We thank all applicants for their interest for considering however only those considered for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: From $19.00 per hour

Benefits:

Dental care
Extended health care
Flexible schedule
Life insurance
Vision care
Work Location: In person